BRANCH EVENT COORDINATOR

Branch Event Coordinator

The Event Coordinator (EC), is part of one of Selects Event Teams, administratively supports the event team, and works closely with internal departments around planning for and executing projects of various scope and size. This position is designed to provide administrative strength capable of driving existing processes and managing significant amounts of detailed information. Ideal candidates will be detail-oriented, responsive, reliable, have the ability to prioritize various tasks and will enjoy working in a fast-paced environment. Adherence to deadlines and great planning/follow through is a must.

Duties & Responsibilities:

• Event Lifecycle Administration:
  • Manage job-specific information throughout the entire event lifecycle
  • Create and maintain equipment reservation tickets
  • Complete job costing for each event and update with actuals costs after event is complete
  • Create job folders and make sure they are kept up to date with all relevant documents
  • Write customer proposals
  • Job closing and submittal of contracted services invoices for payment
  • Client Invoicing and collecting payment
  • Act as liaison and facilitate communication between sales team and operations as needed
• Process Adherence:
  • Adherence to all company policies and procedures
  • Team expert on the process related to the event lifecycle
  • Ensure team members in the field are following applicable policy and procedure
• Customer Service:
  • Provide high level of customer service and professionalism
  • Serve as second point of contact for clients after Event Sales Consultant
• Collaboration and Teamwork:
  • Establish strong working relationships with each team members as well as other employees within Select Event Group
  • Provide training and support to other members of assigned team including Event Sales Consultants and Event Coordinators/Operations Coordinators and Field crew
  • Demonstrate a help first mentality when issues arise

Other duties as assigned

Qualifications include:

• High School Education and 2 years of relevant experience (JR.), Bachelors Degree Preferred
• Demonstrated ability to communicate
• Excellent listening, verbal, and written communication skills
• Self-Motivated and able to thrive in a results driven environment
• Proven ability to administratively manage multiple projects at a time while paying strict attention to detail
• Must be organized
• Must be ethical
• Must be able to assess situations and make decisions based on urgency and risk
• Must be able to set priorities, determine strategies and solve problems
• Critical thinking skills
• Attention to detail and adherence to deadlines
• Experience with Microsoft Office Suite
• Self-Starter, Takes Initiative
• Teamwork/collaboration
• Interpersonal skills

Working Conditions:

• May include on-call weekends and evenings
• At times, may require travel between various Select locations, on an as needed basis
• This position includes periods of standing or sitting for long periods of time
• All prospective employees must pass a background check
• Must have a reliable vehicle