Personal Executive Assistant to the President

Job Description

Job Description

Location: Sequim, WA
Company: Security Services NW

Security Services NW seeks an organized, detail-oriented Administrative Assistant to support the President and CEO. This is a key role within our organization, ensuring the President's daily tasks run smoothly and efficiently.

Responsibilities:

1. Provide high-level executive and administrative support to the President and CEO, ensuring the efficient management of business and personal affairs. Responsibilities include calendar and communication management, travel coordination, meeting preparation, stakeholder relations, and confidential correspondence.
2. Manage domestic and international travel arrangements, including commercial and private aviation, accommodations, transportation, and itineraries for the President, CEO, and family members. Serve as a primary point of contact between the executive office and internal and external stakeholders, ensuring timely communication and follow-through on key initiatives.
3. Oversee the administration and operations of multiple residential and estate properties across Washington, Nevada, and Montana, including vendor management, maintenance coordination, household services, financial recordkeeping, and payment processing.
4. Coordinate and support company events, trade shows, charitable initiatives, executive functions, and industry conferences, including SHOT Show and Unity of Effort. Provide onsite executive support during business travel, social engagements, and special events as required.
5. Prepare reports, presentations, agendas, meeting materials, and other executive documentation. Maintain confidential records and sensitive information with the highest level of discretion and professionalism.
6. Support office operations, fleet administration, regulatory compliance activities, and special projects as assigned. Perform additional duties as directed by the President and CEO.

Qualifications:

1. Proven experience as an executive assistant or in a similar role with two + years of experience.
2. Strong organizational and time-management skills with the ability to multitask effectively.
3. Excellent written and verbal communication skills.
4. Discretion and confidentiality in handling sensitive information.
5. Proficiency with office software and technology (Microsoft Office Suite, Google Workspace, etc.). Including Teams and Zoom applications.
6. Ability to work independently and as part of a team in a fast-paced environment.
7. A two- or four-year college degree is a plus.
8. Travel is required.

Compensation & Benefits:

1. Competitive salary of $27.00 - DOE
2. Comprehensive benefits package includes health, vision, and dental insurance.
3. Two weeks of paid vacation annually.
4. Annual bonus based on performance.

Applicants should expect long hours. Working from the Sequim HQ is mandatory, and flex days, including weekends and holidays, are expected.

Company-provided iPad, cell phone, and laptop.

Why Join Us? At Security Services NW, you will have the opportunity to contribute directly to the success of a growing company while working alongside dedicated and professional individuals. This dynamic position includes shadowing the President, with a demanding schedule that sometimes includes working seven days a week. You will be exposed to high-level business operations and strategic decisions, gaining valuable experience. We offer competitive compensation, benefits, and a fun and supportive work environment.