Corporate Events Manager

The Manager, Corporate Events leads the planning, coordination, and execution of corporate events and provides guidance and support for events across NYBCe divisions. Reporting to the Vice President, Corporate Communications & Public Affairs, the Manager will oversee all aspects of NYBCe corporate events, including Board of Trustees meetings and dinners, leadership gatherings, employee recognition programs, donor and sponsor recognition events, and other special events. The position will also serve as a resource for divisional teams, providing event planning expertise, best practices, and support to help ensure successful, consistent, and engaging events across the enterprise. The position will be responsible for planning and coordinating a broad range of events across NYBCe, including blood and platelet donor recognition events, blood drive sponsor appreciation and recognition events, grand openings, educational retreats, employee engagement activities, leadership gatherings, Board of Trustees meetings and dinners, employee recognition programs, stakeholder and elected official engagement events, community partnerships, and other special events. The position will provide leadership and strategic direction to divisional teams across multiple states, establishing event planning standards, providing guidance, ensuring adherence to best practices, and promoting fiscal responsibility. This role will ensure that events are thoughtfully planned, consistently executed, and aligned with NYBCe’s strategic objectives, strengthening stakeholder relationships, advancing organizational priorities, and supporting our mission. This highly collaborative role requires exceptional organizational skills, meticulous attention to detail, and proactive follow-through. The ideal candidate is a resourceful professional who anticipates needs, takes ownership of responsibilities, and builds strong relationships with leadership, colleagues, external partners, and vendors. Success in this role requires the ability to manage multiple priorities independently while maintaining a high standard of professionalism and event execution. Corporate Event Planning & Management Lead the planning and execution of NYBCe corporate events, including Board of Trustees meetings and dinners, employee engagement activities, donor and sponsor recognition programs, leadership meetings, retreats, scientific symposiums, conferences, press conferences, ceremonies, receptions, and other special events. Manage all phases of event planning, including timelines, budgets, venue selection, registration, catering, audiovisual requirements, transportation, signage, and on-site coordination. Work closely with executive leadership and internal stakeholders to coordinate Board of Trustees meetings and dinners, ensuring a seamless and professional experience. Develop and maintain detailed event plans, schedules, checklists, invitation lists, RSVPs, seating charts, and tracking systems to ensure accurate and timely execution. Source and manage vendors and service providers, maintaining strong vendor relationships and overseeing contracts, purchasing, invoices, and expenses. Serve as the primary point of contact for assigned events, proactively coordinating with stakeholders, vendors, Facilities, Security, IT, and other teams to confirm arrangements and address logistical needs. Oversee on-site event execution, anticipate challenges, troubleshoot issues, and ensure a positive experience for attendees, speakers, and leadership. Coordinate event-related communications and materials in partnership with Corporate Communications, Creative, Public Relations, and other internal teams, ensuring adherence to organizational brand standards, policies, and procedures. Identify opportunities arising from events that may warrant internal or external communications coverage and coordinate with Corporate Communications and Public Relations as appropriate. Evaluate event outcomes, including attendee feedback, costs, resource utilization, and effectiveness in meeting objectives, and recommend improvements for future events. Divisional Event Guidance & Support Serve as a central resource for divisional teams planning and executing local events, providing guidance, consultation, and event management expertise. Partners with divisional leadership and designated events lead to identify event needs, objectives, roles, responsibilities, timelines, and resource requirements. Develop and maintain standardized event planning tools, templates, checklists, and best practices for use across NYBCe. Provide guidance on event logistics, vendor selection, budgeting, branding, attendee experience, and operational considerations. Support planning and execution of select divisional events when additional coordination, expertise, or enterprise-level involvement is needed. Promote consistency in event quality, organizational branding, and attendee experience while allowing flexibility to meet local needs. Build and maintain strong working relationships with colleagues and leadership across NYBCe's departments, divisions, and locations. Partner with Corporate Communications, Human Resources, Facilities/Operations, Donor Recruitment, Public Relations, Stakeholder Relations, Fund Development, and other teams to support organizational priorities through events. Collaborate with internal stakeholders to establish event objectives, roles, responsibilities, timelines, and deliverables. Coordinate cross-functional teams, volunteers, and vendors, providing guidance and direction to ensure successful event planning and execution. Work with Creative and Digital teams to coordinate event branding, invitations, presentations, signage, promotional materials, and digital resources. Collaborate with Fund Development and other appropriate teams to identify potential event sponsorships, funding opportunities, and donor recognition needs. Maintain clear communication with stakeholders, proactively tracking progress, following up on outstanding items, and addressing potential challenges. Balance competing priorities, adapt to changing needs, and support special projects and other departmental initiatives as assigned. Represent NYBCe professionally when working with community partners, vendors, venues, and other external organizations. Ability to travel to NYBCe facilities and event locations as needed. Flexibility to work occasional evenings and weekends based on event schedules. Ability to be on-site for event setup, execution, and breakdown as required.Ability to work in a fast-paced environment and respond to changing event requirements and organizational priorities. Qualifications Education: Bachelor's degree in Event Management, Communications, Public Relations, Hospitality Management, Business Administration, or a related field, or an equivalent combination of education and experience. Experience: Minimum five years of progressively responsible experience in corporate event planning, event management, hospitality, or a related field. Demonstrated experience independently managing events from concept through execution, including budgets, logistics, vendors, and stakeholder coordination. Experience planning a variety of event formats, including corporate meetings, employee events, recognition programs, and large-scale gatherings. Experience working with senior leadership and cross-functional teams. Demonstrated experience coordinating cross-functional teams, managing multiple stakeholders, and executing events involving senior leadership or executive-level participants. Required Licenses / Certification: Must possess a valid driver's license and have access to a reliable personal vehicle for travel to NYBCe facilities, event venues, and other locations as needed. Knowledge: Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams. Familiarity with event registration platforms, project management tools, and virtual or hybrid event technologies. Skills: Cultural competency and the ability to communicate effectively in a culturally sensitive manner with both individuals and groups from diverse backgrounds. Proactive approach to communication and follow-up, with the ability to anticipate needs, identify outstanding items, and take initiative to move projects forward. Demonstrated poise, tact, diplomacy, and professionalism when interacting with executive leadership, trustees, employees, and external stakeholders. Excellent interpersonal, written, and verbal communication skills, including the ability to communicate clearly and confidently with individuals at all organizational levels. Exceptional organizational skills, attention to detail, and follow-through, with the ability to manage multiple events, competing priorities, and tight deadlines. Strong project management skills, including developing detailed plans, tracking deliverables, monitoring progress, and ensuring timely completion of tasks. Strong problem-solving skills and the ability to remain calm, flexible, and resourceful when addressing unexpected challenges. Strong financial management skills, including event budgeting, expense tracking, vendor negotiations, and cost-conscious decision-making. Strong customer service orientation and commitment to creating positive experiences for event participants. Abilities: Ability to handle confidential and sensitive information with discretion. Ability to work independently, exercise sound judgment, and take ownership of responsibilities. Ability to balance the needs of multiple stakeholders while maintaining alignment with organizational priorities. Any combination of education, training, and experience equivalent to the requirements above that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job. For applicants who will perform this position in New York City or Westchester County, the proposed annual salary is $115,000 p/yr. to $125,000 p/yr. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience. #J-18808-Ljbffr New York Blood Center