Coordinator of Internship Operations

Job Title Coordinator of Internship Operations

Agency

East Texas A&M University

Department

Student Career Preparedness

Proposed Minimum Salary Commensurate

Job Location Commerce Texas

Job Type Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document instead please email HR for help.

Please provide the following documents :

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).

• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance please contact us at

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

As a member of the Student Career Preparedness office within the broader Student Success Center the Coordinator of Internship Operations develops coordinates and expands internship opportunities and other career development services through the Title III grant Texas COMPASS Initiative: A Rural Internship Co-Op.

Reporting to the Assistant Director of Employer Engagement the coordinator identifies and recruits rural/regional East Texas employers that commit to developing meaningful supervised internships with an emphasis on paid opportunities. The position provides individualized employer support coordinates internship recruitment and promotion and works with appropriate institutional personnel to develop employer MOUs documenting partnership commitments and expectations.

The coordinator also works closely with Paris Junior College staff (partners in the COMPASS grant) to plan joint events coordinate employer outreach and connect students with regional workforce opportunities. Through collaboration with employers faculty Student Career Preparedness staff other Student Success Center staff and grant personnel the coordinator supports structured experiential learning that strengthens students career readiness retention persistence and connections to the regional workforce.

This position is funded by a grant or restricted funds. Continued employment is contingent upon the availability and renewal of grant or restricted funding.

DUTIES & RESPONSIBILITIES:

1. Employer Recruitment and Internship Partnership Development 40%

• Recruit and maintain relationships with rural and regional East Texas employers chambers of commerce and workforce partners; assess workforce needs and connect employers with relevant academic programs and student talent.
• Help employers develop meaningful supervised internships including position descriptions projects learning objectives schedules and supervision plans with an emphasis on paid and recurring opportunities.
• Support employer recruitment student connections onboarding mentoring and evaluation to strengthen internship quality and continuing partnerships.
• Coordinate the development institutional review and execution of employer MOUs through authorized institutional personnel documenting internship site commitments and reporting requirements.

2. Joint Employer Engagement Events 25%

• Plan and coordinate Career Treks featuring workplace tours employee panels networking career exploration and internship opportunities.
• Collaborate with Paris Junior College staff and institutional partners to host joint internship fairs employer panels information sessions and other COMPASS events.
• Manage employer participation and event logistics including registration transportation itineraries accessibility and required travel documentation.
• Work with faculty and campus staff to align programming with academic pathways prepare students for employer engagement and facilitate reflection and follow-up.

3. Internship Operations and Institutional Collaboration 20%

• Promote internships through Handshake and other approved channels; collaborate with Career Navigators internship staff and PJC partners to connect students with appropriate opportunities.
• Support internship readiness programming and coordinate with faculty and advisors referring questions about academic eligibility enrollment and credit to appropriate institutional contacts.
• Address participation barriers with institutional partners and maintain employer records internship information and program documentation.
• Assist with purchasing travel and event expenses in accordance with institutional procedures; represent Student Career Preparedness and COMPASS at campus and community events.

4. Data Compliance & Reporting 15%

• Track employer outreach partnerships MOUs internship opportunities student hires and event participation in approved systems.
• Monitor employer fulfillment of internship site commitments and collaborate with PJC staff and grant personnel to collect reconcile and validate program data.
• Collect student and employer feedback support internship evaluations and prepare required Title III reports; use findings to improve program quality career readiness and student access.
• Perform other duties as assigned.

MINIMUM REQUIREMENTS:

Education: Bachelors degree or an equivalent combination of education and experience.

Experience / Knowledge / Skills: At least two years of related experience in employer relations recruiting workforce development career services community partnerships internship coordination or program administration.

Ability to: Demonstrated ability to initiate outreach and establish effective working relationships with external partners. Strong written and verbal communication skills; strong organizational skills and ability to manage multiple tasks. Proficiency with Microsoft Office Google Workspace and willingness to learn Handshake Navigate360 Laserfiche and other platforms.

Licensing/Professional Certifications: Valid drivers license.

Physical Requirements: Ability to lift 30 lbs.

Other Requirements: Ability to travel. Ability to work beyond normal office hours and/or on weekends.

PREFERRED REQUIREMENTS:

Masters degree in Business Administration Higher Education Administration Public Administration Workforce Development or a related major from an accredited institution.

Three or more years of progressively responsible experience in employer relations career services recruiting workforce development internship programs or related program administration.

Leverage artificial intelligence (AI) fluently in work including the ability to use generative AI tools to enhance efficiency communication and student and employer support.

• Experience developing employer partnerships and assisting organizations in creating internships.
• Experience coordinating partnership agreements or MOUs through institutional review processes.
• Knowledge of East Texas employers industries and workforce needs.
• Experience collaborating with university and community college staff.

Knowledge of career development experiential learning High-Impact Practices or employer recruiting processes.

Experience working with first-generation students or similar student populations.

Familiarity with Handshake or career services management systems.

• Experience in event planning and coordination.

WHY WORK AT EAST TEXAS A&M UNIVERSITY

Competitive Benefits & Work-Life Balance:

ETAMU contributes to employee health and basic life insurance premiums.

12-15 days of annual paid holidays plus up to eight hours of paid sick leave and vacation each month.

Automatic enrollment in the Teacher Retirement System of Texas (TRS) with optional additional retirement plans (ORP).

Career Growth & Development:

Access to cutting-edge research opportunities at a designated R2 Research Institution .

Academic Excellence:

ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.

Over 140 degree programs including nationally ranked online and graduate options.

First accredited institution to offer a competency-based bachelors degree in criminal justice .

Distance education offerings in Corsicana Dallas Frisco McKinney Mesquite Bryan and online.

State-of-the-Art Facilities:

Work in advanced facilities such as the 113470-square-foot Nursing and Health Sciences Building featuring a state-of-the-art simulation hospital and a 1300-acre agricultural research farm .

Vibrant Campus Life:

Engage with over 95 student organizations and 14 NCAA Division I athletic teams contributing to a thriving campus community.

Prime Location & Growth:

Enjoy the benefits of working in rapidly growing regions with abundant career opportunities at six locations across Dallas and Northeast Texas.

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All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Required Experience:

Intern