Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for accurately processing and recording vendor invoices, ensuring timely payments, and maintaining high standards of financial integrity. This position helps support company operations by providing excellent service to vendors and internal colleagues, resolving payment issues, and contributing to the accuracy of financial reporting.

Responsibilities:

• Review, verify, and process all vendor invoices for accuracy, appropriate approval, and proper coding.
• Match invoices to purchase orders and receipts, investigating and resolving discrepancies as needed.
• Prepare and process weekly, biweekly, and ad-hoc check runs, ACH payments, and wire transfers.
• Maintain accounts payable files and records, ensuring all documentation is complete and organized.
• Respond to vendor and internal inquiries regarding payments, invoices, and account status in a professional and timely manner.
• Reconcile vendor statements to accounts payable ledger and resolve issues promptly.
• Assist with month-end close processes, including preparation and entry of accounts payable accruals.
• Collaborate with purchasing, receiving, and other cross-company shared service teams to ensure accuracy of payment and GL transaction data.
• Support compliance with company policies and procedures as well as federal, state, and local regulations.
• Assist with audit requests by providing necessary documentation and explanations.
• Identify and recommend process improvements for greater efficiency and accuracy.

Required Skills & Abilities:

• Proficiency in accounts payable and financial systems.
• Strong organizational and time management skills; ability to work independently and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to analyze data and resolve discrepancies.
• Working knowledge of Microsoft Excel and other Office applications.
• High degree of accuracy and attention to detail.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree in accounting, finance, or business preferred.
• 2+ years of accounts payable or general accounting experience required.
• Experience in a corporate or shared service environment is highly desirable.

Travel Requirements:

• Travel to project sites, or other APi Inc company locations as needed.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Primarily a stationary position for a considerable portion of the day (sitting and/or standing). The person in this position needs to move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Must be able to collaborate with internal and external stakeholders via face to face, conference calls, and online meetings
• The employee will occasionally lift and/or move up to 20 pounds
• Must be able to wear Personal Protective Equipment (PPE) in plant environment
• PPE required when in the plant, yard or construction areas include:
• Hard Hat
• Safety Glasses / Goggles
• Steel-toed Boots
• High Visibility Vest
• Hearing Protection (designated areas)
• Gloves

This position is not eligible for sponsorship

Benefits: Medical, Vision & Dental insurance, 401(k) with company match, Profit Sharing, Employee Stock Purchase Plan (NYSE:APG), PTO, FSA/HSA, Training & Development - and more

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

APi Inc. is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.