Accountant I

The DDS Accounting Office is seeking a motivated and organized individual for the Accountant I position in the Central-West Regional Office located in Springfield, MA.


The Accountant I will utilize electronic data processing accounting systems (MOSAIC, FMIS, Outlook, Microsoft Office Applications) to maintain effective information storage and retrieval, and to simplify manual accounting procedures. The Accountant I will provide training and documentation support regarding all aspects of funds management and office procedures. Responds to inquiries regarding assigned agency functions; reviewing and/or reconciling receipts for reimbursement; and conferring with others concerning accounting related matters. This position will be responsible for managing MassHealth applications and recertifications for our state-operated group home clients as well as updating the client census for billing purposes.


Duties and Responsibilities (these duties are a general summary and not all inclusive) :

• Orchestrates financial reviews of consumer funds and provides training both internally and in the residential homes to include the Financial Transaction Records (FTRs) completed by Residential Supervisors, Program Directors and Accounting staff to ensure compliance with requirements outlined in the Standard Operating Procedure for Managing Residents Finances (DDS Procedure #: 502-03-19).
  
  
• Manages the FTR audit review tracking system in a shared document to ensure that individuals' FTRs are reviewed in a timely manner in accordance with the SOP.
  
  
• Facilitate training (both virtually and in-person) in Funds Management as needed/requested for all staff responsible for financial management of funds.
  
  
• Responsible for maintaining accurate list of staff attending Funds Management training and ensuring that all new Residential Supervisors and Authorized Signers attend training.
  
  
• Responsible for completing MassHealth renewals and maintaining MassHealth eligibility for individuals living in state operated group homes where DDS is the Representative Payee. Works with residential staff, other departments, agencies and guardians to collect needed financial documentation, insurance information, burial documentation, etc.
  
  
• Manages a tracking system for logging activities related to MassHealth renewals and requests for information/documentation.
  
  
• Responsible for maintaining an accurate census listing for all individuals living in state operated group homes.
  
  
• Responsible for entering daily census counts into EIMS system for billing and federal reimbursement purposes.
  
  
• Provides funds management caseload work during vacancies and high workload periods to include examining and preparing requisitions, issuing checks, collecting and verifying financial information including monthly state and federal benefits and entering in a customized database.
  
  
• Responds and advises to inquiries with agency personnel and outside agencies in order to provide assistance either by telephone, in writing, or in person to staff to resolve accounting discrepancies and/or obtain statistical data and documentation for various reports.
  
  
• Coordinates and prepares supporting documentation for scanning projects (both internally and externally); to include materials boxed and labeled correctly with tracking sheets. Ensures that scanned documents are properly named and filed on the shared drive.
  
  
• Performs related duties as requested.
  
  

Please Note :

This position is located in Springfield, MA


Schedule: 9:00am - 5:00pm

Days Off: Sunday/Saturday


About the Department of Developmental Services:


The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.


For more information about our agency and programs visit:


Pre-Hire Process:

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

• Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
  
  

Recommended candidates must successfully complete pre-employment screening which includes:

• Disabled Persons Protection Commission (DPPC) Abuse Registry Search:
  
  
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services.
  
  
• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check.
  
  

ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests


For technical help with Mass Careers , including logging into your profile and/or resetting your password, please call the Employee Service Center at View phone number on click.appcast.io for assistance.


For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at View phone number on click.appcast.io Ext. #4.

Qualifications:
First consideration will be given to those applicants that apply within the first 14 days.


MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below.


Substitutions:

I. An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience.*


II. Successfully completed education in accounting or business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above the high school level for six months of the required (A) experience.*


*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.


NOTE: No substitution will be permitted for the required (B) experience.


Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.


Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!


An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.


The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.