Assistant Project Manager

Job Description

Job Description

Assistant Project Manager

Employment Type: Full-Time

Work Schedule: Monday–Friday, 7:30 AM – 4:00 PM

Location: Washington, DC Metropolitan Area (occasional local travel required)

Position Overview

We are seeking a motivated and detail-oriented Assistant Project Manager to join our growing team. This full-time position offers long-term career growth and professional development opportunities within the construction industry.

The Assistant Project Manager will support Project Managers throughout the entire project lifecycle, including estimating, project startup, scheduling, procurement, cost control, quality assurance, contract administration, documentation management, and project closeout. Projects typically range from $200,000 to $3,000,000 and involve federal government construction contracts that must meet strict contractual and technical requirements.

This role is ideal for candidates who are highly organized, proactive, and interested in developing a career in construction project management.

Key Responsibilities

Project Administration & Coordination

• Support Project Managers during the bidding, award, planning, execution, and closeout phases of construction projects.
• Assist with design-build and bid-build construction contracts.
• Participate in project startup activities and administrative planning.
• Coordinate project schedules, meetings, and communication among stakeholders.
• Attend project meetings and provide status updates, meeting agendas, minutes, rosters, and action items.

Submittals & Contract Documentation

• Prepare and manage pre-construction submittals, including:
• Submittal registers
• Transmittal documents
• Personnel lists
• Product data and catalog cuts
• Sample materials
• Government approval packages
• Track submittals and approvals from contracting officers, architects, engineers, and government project managers.
• Assist with Requests for Information (RFIs) and contract-related correspondence.

Research & Procurement Support

• Conduct research on:
• Suppliers
• Equipment manufacturers
• Specialty subcontractors
• Contract requirements
• Project specifications
• Assist with pricing, equipment rentals, purchase orders, and procurement activities.
• Support material and equipment expediting efforts.

Project Tracking & Reporting

• Monitor project progress and communicate updates to project management teams.
• Track project requirements including:
• Site access approvals
• Security badging
• Delivery schedules
• Subcontractor coordination
• Government compliance requirements
• Identify obstacles and assist in resolving project issues.

Document Control & Organization

• Manage electronic project files and document control systems.
• Maintain organized records of:
• Contracts
• Drawings
• Specifications
• Correspondence
• Reports
• RFIs
• Project communications
• Ensure accurate handling of time-sensitive, cost-sensitive, and confidential information.

Field & Construction Support

• Prepare field binders containing approved plans, schedules, specifications, and drawings.
• Serve as a liaison between field personnel and management when needed.
• Assist construction managers and superintendents with project documentation and coordination.

Project Closeout

• Collect and organize closeout documentation, including:
• Warranties
• Testing reports
• Waste disposal records
• Operation and maintenance manuals
• As-built drawings
• Prepare professional closeout packages for clients, project managers, and contracting officials.

Qualifications

Required

• Bachelor's degree in:
• Construction Management
• Engineering
• Project Management
• Related field of study
• Strong computer skills, including:
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple projects and priorities simultaneously.
• High attention to detail and accuracy.
• Self-motivated with the ability to work independently and take initiative.
• Strong accountability and commitment to follow-through.
• Valid driver's license with a satisfactory driving record.
• Ability to pass a background investigation.
• Must be a U.S. Citizen.

Preferred

• Experience in construction management, particularly with federal government projects.
• Previous project management, planning, scheduling, or construction coordination experience.
• Knowledge of estimating, labor costs, and construction cost accounting.
• Familiarity with government contracting requirements and procedures.

Skills & Competencies

• Project coordination
• Construction administration
• Contract documentation management
• Procurement and purchasing support
• Problem-solving and critical thinking
• Professional communication
• Attention to detail
• Time management
• Team collaboration
• Initiative and accountability

Compensation & Benefits

We offer a competitive compensation package and opportunities for professional growth.

Benefits Include:

• 11 paid federal holidays annually
• Three (3) weeks of Paid Time Off (PTO)
• Subsidized medical insurance
• Dental insurance options
• Employer-matched 401(k) retirement plan
• Paid job-related training and certifications
• Professional development opportunities
• Long-term career advancement potential

Professional Development

The company actively supports employee growth through employer-paid training programs, including certifications such as:

• Quality Control Management (QCM)
• Construction Safety Certifications
• Other industry-related professional development programs

Equal Employment Opportunity

We are an Equal Opportunity Employer and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status, or any other protected characteristic under applicable law.

Veterans and individuals with disabilities are strongly encouraged to apply.

Apply Today

Qualified candidates are encouraged to submit their resume and relevant experience for consideration. We look forward to speaking with professionals who are eager to build a successful career in construction project management.