Legal Support Assistant

Schedule 9/80 with a hybrid schedule (3 work from home days per pay period) after the training period which is typically 6 months. Telecommuting is at the discretion of the department and can change at any time. Salary Legal Support Assistant I - CN: $43,560.82 - $72,597.17 Annually Legal Support Assistant II - CN: $48,695.92 - $83,646.64 Annually Meet the Team Office of County Counsel is a full-service law office that provides advisory and litigation support on issues of vital concern to the County and its residents such as health care, public safety, child welfare, land development, environmental protection, public finance, taxation and elections. The County of Riverside’s Office of County Counsel has an opportunity for a Legal Support Assistant I/II - CN supporting the Child Welfare Division located in Indio. Duties will mainly consist of directly supporting attorneys and supporting litigation cases. Prior clerical experience in these areas is highly desired. Under general supervision, performs a wide variety of specialized and responsible clerical work involving the continual use of legal terminology and procedures; assists in processing and tracking a wide variety of legal documents, records and correspondence; performs responsible and difficult specialized legal clerical work in support of attorneys and their staff within the Office of County Counsel; and performs other related duties as required. Employees in a Confidential designated class are defined by Section 3.b. of the Employee Relations Resolution, as "any employee who may be privy to the decision-making process of County management affecting employee relations" and are only authorized for use within the departments of Executive Office, Clerk of the Board, County Counsel, and Human Resources. Responsibilities Serve as secretarial and clerical support to attorneys and other County staff within the Office of County Counsel; schedule appointments, screen callers, and initiate reply to routine correspondence. Provide the more responsible and authoritative information to law enforcement officers, attorneys, officers of the court, other staff, agencies, or the general public; train lower-level staff; interpret legal, procedural or department requisites from the record to the public, law enforcement agencies and/or attorneys; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records including the posting of court actions and court dates to calendars. Maintain files of correspondence and legal documents, including a cross-reference index file; file legal papers with the proper courts; enter record of hearings in calendar; record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases. Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, opinions, proceedings, ordinances, contracts, agreements, orders, motions, points and authorities, complaints, warrants, subpoenas, commitments, indictments, decisions, investigation requests, extraditions, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other civil and criminal legal documents; may receive payments, issue receipts, turn in money, and file fee receipts with the court. Prepare and process materials involving the use of complex source material and a thorough familiarity with the policies, procedures, legal terminology, and various applicable laws in order to obtain the necessary data; compare dictated legal references with actual reference materials to ensure that citations are accurate. Compile a variety of reports locating sources of information and determining proper format for finished reports; convert general information into proper legal form; compose legal papers and complete legal documents for which general forms are available. Legal Support Assistant I - CN Education Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test. Experience One year of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, business education, or a closely related field or completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the clerical experience.) Knowledge of Modern office practices and procedures, including preparing correspondence and reports, filing, and operating standard office equipment; current English usage in business contexts; statistical and fiscal record‑keeping principles and application; proper telephone techniques and basic computer skills. Legal Support Assistant II - CN Education Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test. Experience OPTION I Two years of clerical experience, including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the non‑specialized clerical experience.) OPTION II One year as a Legal Support Assistant I with the County of Riverside. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the non‑specialized clerical experience.) All Options Knowledge of Legal terminology and legal clerical procedures, processes and the full range of standard legal documentation appropriate to the area of law supported by the position; legal procedures and practices involved in composing, processing, and filing legal documents and reports; standard legal references and their content; business English; proper formats for preparing correspondence, reports, and a wide variety of legal documents; statistical and fiscal record‑keeping principles and application; proper telephone techniques; operating principles and application of modern office equipment including word processing, computerized data systems, storage systems and terminology. Ability to Exercise good judgment and initiative in the performance of complex legal clerical work; review legal documents and records for correctness of form, sufficiency of information, and conformance with prescribed legal requirements; establish and maintain cooperative relationships with staff, the public and other agencies; independently carry out a variety of clerical activities related to assignments; explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations. Typing Test Requirements All candidates may be required to take a typing test prior to being considered for any Legal Support Assistant I or II - CN position. Skill to type 30 words per minute may be required. Possession of a valid California Driver's License may be required. #J-18808-Ljbffr