Accounting Assistant

Accounting Assistant

We are seeking a detail-oriented and proactive Accounts Receivable (AR) Specialist to join our Finance team. The ideal candidate will be responsible for managing the billing and collections process, maintaining accurate financial records, and ensuring timely receipt of customer payments.

This role requires strong communication skills, accuracy, and the ability to collaborate with both internal departments and external customers to maintain positive relationships while supporting the company's financial health.

Key Responsibilities

• Prepare and issue customer invoices accurately and in a timely manner.
• Process and apply customer payments to the correct accounts.
• Monitor accounts for overdue balances and perform follow-up collection activities.
• Reconcile customer accounts and research payment discrepancies.
• Maintain detailed and organized AR records, ensuring accuracy and compliance.
• Collaborate with Sales, Customer Service, and Accounting teams to resolve billing issues.
• Generate and analyze AR aging reports to support month-end and year-end closing processes.
• Assist with audit requests and provide supporting documentation as needed.

Minimum Qualifications

• High School Diploma or GED required
• 2+ years of accounts receivable or general accounting experience
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook
• Strong attention to detail and organizational skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities and meet deadlines

Preferred Qualifications

• Bachelors degree in Accounting, Finance, or related field
• Experience with accounting software (e.g., Oracle, SAP, QuickBooks, NetSuite, or similar)
• Knowledge of general accounting principles (GAAP)
• Demonstrated ability to analyze financial data and resolve discrepancies
• Strong interpersonal and customer service skills