G26/27 REGISTRAR (HAMM)

Job Title

1.0 Registrar at Dorothy Hamm Middle School

Job Description

Arlington Public Schools (APS) announces openings for a 1.0 Registrar at Dorothy Hamm Middle School. This is a 12-Month G-10 position.

General Statement Of Duties:

Performs specialized technical and analytical duties required to enroll, withdraw, and transfer students and to maintain a variety of complex student records at the middle school level.

Essential Functions Of The Class:

• Performs a wide variety of registration (enrollment, transfer, withdrawal) and student information processing tasks and student file maintenance tasks at a high school.
• Operates a computer connected to the division's central computer network- enters information on each student, from registration to withdrawal or graduation, including schedule changes, updated test scores, updated transcripts, transfer grade histories, and class ranks.
• Processes transcripts and distributes to colleges, universities, other institutions, businesses as per requested by students/graduates.
• Processes and maintains automated student schedules; enters master schedule data; enters and prints individual student schedules; enters all student schedule changes; distributes and processes course registration forms; enters, maintains and retrieves information from the Student Master File the Student Scheduling System and Grade Reporting History File, in the APS I.T. network computer.
• Prepares graduation lists, commencement programs; orders and prepares diplomas.
• Performs other responsible administrative support tasks as required or assigned.

Required Knowledge, Skills, And Abilities:

• Thorough knowledge of the high school registration/transfer/withdrawal and related record keeping process.
• Thorough knowledge of computer technology utilizations, LAN and database management methods and procedures.
• Good knowledge of APS Information Technology System's software applications, information deadlines, college application process deadlines, APS school calendar (e.g. grade reporting dates), and report processing deadlines.
• Ability to accurately maintain complex data files and to prepare reports from files and records.
• Ability to establish and maintain effective working relationship with school administrators, support staff, students, and parents.
• Ability to independently analyze and evaluate grade histories/credits and correctly enter this information into the appropriate data file, and to produce accurate official transcripts, grade point averages, and class ranks.
• Abilities to organize, execute and follow through on the senior college application process. Ability to perform work independently and accurately under extreme pressure of deadlines. Ability to communicate effectively both orally and in writing.

Minimum Education, Training, And Experience Requirements:

Graduation from high school, including or supplemented by courses in the use of microcomputers and teleprocessing equipment, plus considerable administrative support experience, including some experience working with the current APS Information Technology programs and equipment or similar systems; or any equivalent combination of education and experience that would provide the above noted knowledge, skill, and ability.

Salary based on the 2026-27 salary schedule.

Arlington Public Schools is an Equal Opportunity Employer. It is the policy of the Arlington School Board, as stated in Policy G-2.30, Employee Relations Equal Employment Opportunity - that "Employment opportunities shall not be restricted, abridged or otherwise adversely affected on the basis of race, national origin, creed, color, religion, gender, age, economic status, sexual orientation, national origin, marital status, genetic information, gender identity or expression, and/or disability."