Hiring & Training Coordinator

Job Description

Job Description

Salary: $23.00-$26.25 DOE

Our Mission

To provide quality support services to people with disabilities at home and in the community. We believe quality support should be delivered with dignity and respect, honoring each persons unique needs, goals, and abilities. Our team members play an important role in helping individuals live meaningful and fulfilling lives within their community.

Why Work at Hiawatha Homes?

At Hiawatha Homes, our work matters. Every day, our team members support individuals with disabilities and specialized needs in ways that promote safety, dignity, independence, and quality of life. If you are looking for a career where your work isn't transactional, but instead you can build meaningful relationships, make a direct impact, and be part of a mission-driven organization, Hiawatha Homes may be the right place for you. We value compassion, accountability, teamwork, and professionalism, and we are committed to creating a supportive work environment where employees feel respected and appreciated.

Essential Job Functions

1. Recruitment and onboarding

• Attends a variety of recruitment activities such as career fairs, community events and online job boards.
• Initiates and conducts outreach to regional high schools, colleges and various adult educational programs.
• Organizes and implements Hiawatha Homes educational presentations and tours to various community and/or educational groups.
• Actively seeks out new and innovative recruitment opportunities.
• Advertises and promotes open positions internally and/or externally, as deemed appropriate by the management team.
• Works with the HR Manger and Director of Development and Communications to update the organizations website and social media posts regarding employment information.
• Maintains an up-to-date list of open positions within the agency.
• Conducts applicant screening, reference checks, and routes applications to appropriate Coordinator/s and/or Manager/s
• Collaborates with the HR and Leadership Team to conduct interviews.
• Sends correspondence to applicants who are not being offered a position.
• Complete DHS background studies for employees upon hire and as needed.
• Maintain and prepare employee background study database for relicensing purposes.
• Conducts fingerprinting studies for employees upon hire and as needed and for volunteers.
• Completes exit interviews for HH, as assigned by HR Manager.

2. Training Coordination

• Consults with Managers and Coordinators to assess and develop training needs and requirements
• Manages upper level training coordination, such as annual calendars, adding regularly scheduled trainings to Therap, group training reminders, and publishing and distributing attendance sheets
• Collaborates with and coordinates the Lead Trainers of the regularly offered classes; acts as resource to Lead Trainers to ensure agency consistency and compliance, as necessary
• Acts as primary administrator for Training Management System, creating and managing the technical aspect of courses
• Designs, develops and implements training materials and forms for content outside of monthly classes
• Participates as a training instructor for various trainings, as assigned by supervisor
• Reports and advises on training compliance for all Hiawatha Homes employees
• Assists Coordinator Program Mentors with 245D compliance and internal quality assurance efforts
• Works with outside agencies to provide additional trainings to employees, when applicable
• Participates in Staff Development Committee and other training committees offered within Hiawatha Homes
• Tracks professional development balances and processes registrations for individual professional development requests
• Monitors driver statuses and ensures eligibility & training compliance
• Meet with new HH leadership team members to discuss professional development needs.
• Coordinates HH leadership team member training with the new leadership team member and manager

3. Community Outreach

• Serves as the training representative to Provider's Network Training Committee (PNI)
• Participates in community networking groups

4. Compliance

• Assures agency compliance with 245D requirements and other quality assurance standards.
• Provides education, training and mentoring of coordinators and other agency personnel regarding 245D standards
• Remains current on any 245D changes and notifies agency accordingly
• Collaborates with management team to develop/update and implement 245D changes throughout agency materials (i.e. central files, policies, training materials, etc.)
• Ensures annual 245D compliance trainings are current (CPR, BST, Back Safety, etc.)
• Keeps agency up to date with most recent State and Federal employment posters

5. Retention

• Serves as a Chair Member on the Culture Committee while working collaboratively with Human Resources and the Program Department to implement strategies that enhance the agencys overall culture, based on mission and core values

6. Complete other work duties as assigned

• Other duties as assigned by Program Director, CEO or Human Resource Manager

Minimum Job Requirements

• Possess an Associates Degree and (3) years of related field experience or Bachelors Degree and one (1) year of work experience in the field
• Has the ability to communicate with others in person, in writing, or on the telephone, including the capability to communicate with all levels of personnel and the general public
• Exhibit strong organizational skills
• Show substantial knowledge of disability services and MN State requirements
• Demonstrate strong presentation and speaking skills
• Possess a working knowledge of federal and state laws regarding recruitment, staffing, Affirmative Action, and Human Resource policies
• Demonstrate the ability to multi-task, prioritize and organize work; which ensures timely completion and follow through
• Exhibits proficiency with Microsoft Office programs such as Microsoft Word, Excel and Access
• Successfully pass a State of Minnesota background check Possesses a valid drivers license and satisfactory motor vehicle record
• Is able to provide proof of employment eligibility and proof of being free from tuberculosis upon hire

Hiawatha Homes is an Equal Opportunity Employer

We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under federal, state, or local law. We are committed to providing equal employment opportunities and a workplace free from discrimination and harassment.

Applicants who need reasonable accommodations during the hiring process may contact Human Resources.