Elementary Office Administrative Assistant (OAA)

: Position Description POSITION TITLE: Elementary Office Administrative Assistant (OAA) FLSA: Non-Exempt REPORTS TO: Building Principal/Supervisor TERMS OF EMPLOYMENT: A full contract for this position is 208 days, with benefits as specified in employee contract. Contract will be prorated based on actual start date. LOCATIONS: Carnall Elementary School BEGINNING: December, 2025 QUALIFICATIONS

• High school diploma required.
• Educational office training preferred.
• Strong computer skills and proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Use of 10-key calculator by touch; accuracy with numbers.
• Highly motivated with strong organizational skills.
• Effective interpersonal and organizational skills.
• Must have the ability to lift at least 40 pounds occasionally.
• Ability to endure prolonged standing, walking, sitting, kneeling, occasional reaching above the head or the shoulders, bending, squatting.

DISTRICT VALUES

• We will always put student needs first.
• We believe relationships matter.
• We expect accountability.
• We operate with transparency.
• We prioritize student and staff safety.

ESSENTIAL JOB FUNCTIONS

• Prepare requisitions for orders.
• Assist with the scheduling and management of the principal's appointment calendar.
• Check in/out all substitute teachers.
• Monitor attendance for employees and students.
• Prepare monthly emergency drill reports.
• Prepare daily receipts and deposits; reconcile monthly expenditure reports.
• Open, sort, and distribute interoffice and regular mail.
• Prepare items for teacher orientation and teacher handbook.
• Monitor copy and fax machines, and telephones, place service calls as necessary.
• Coordinate events, preparation of registration, Parent Orientation, and Parent/Teacher Conferences.
• Input data for recordkeeping in multiple software systems.
• Ability to produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type principal's correspondence, reports, process evaluations, do general filing and typing.
• Maintain principals appointment calendar.

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. OTHER JOB RESPONSIBILITIES

• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• Work with administrators.
• Assist in preparation of building Crisis Response Manual and staff emergency phone list.
• Sort and distribute mail and deliveries.
• Collect money for student fines, clubs, classes, fundraisers, etc.
• Process collection of returned checks.
• Attend meetings/trainings as required by administration.
• Work additional hours as directed.
• Other duties as assigned by administration.
• Maintain confidentiality.
• Present and communicate in a professional manner.
• Maintain building directory and Parent Link.

See OAA Salary Schedule If seeing this posting on a job site, please apply here if interested. Primary Location CARNALL ELEMENTARY Salary Range Please see our Salary Schedule Shift Type Full-Time

JOB CONTACT INFORMATION