Elementary Registrar

Registrar/High School Guidance Secretary

Position: Registrar/High School Guidance Secretary Job Type: Full-time Contract: 260/days Salary Scale: Admin. Asst. 1 (A001) $25,862 - $40,424; Per approved board scale FLSA Status: Non - Exempt

General Definition of Work: Performs intermediate skilled administrative support work preparing and maintaining student records and files for the guidance department at New Kent High School, and related work as apparent or assigned. Responsible for work in the registration and transfer of students. Performs technical work in coordinating the schools' student information system. Maintains and respects confidentiality of student and school personnel information.

Minimum Qualifications: High school diploma or GED with coursework in business, typing and bookkeeping, or related field and minimal experience in clerical and/or accounting work, or equivalent combination of education and experience. School experience preferred.

Essential Functions: Serves as primary clerical support to the guidance counselor(s); types a variety of documents including correspondence, forms, reports, transcripts, evaluations, requisitions, etc. where a knowledge of format and presentation are necessary. Answers telephone; processes mail; meets the public and provides information. Registers students, verifies data, answers questions, types schedules and prepares records; processes student withdraws; transfers student records to other schools. Maintains student cumulative and special education files; verifies and updates information; updates and distributes report cards; prepares grade verification sheets and grade reports stats; prepares and maintains diploma order for graduation; checks graduation materials for accuracy. Updates, maintains and verifies computerized enrollment, withdrawal, attendance, school and discipline records; organizes and maintains files; sets up and maintains master schedule. Verfies and maintains attendance records; prepare bus and tardy notes. Maintains discipline files; prepares and distributes discipline letters. Schedules IEP meetings; composes eligibility letters; prepares and sends meeting notices for special education eligibility. Compiles, generates and disseminates various reports. Prepares schedules for SOL testing; assists SOL coordinator with preparation and disbursement of materials. Maintains scholarship offerings list and files; prepares scholarship recipient notification letters and statistics. Enters a variety of information into the computer; prepares schedules for use by students and office personnel. Mails transcripts to appropriate colleges. Operates a variety of standard office equipment; maintains inventory of and orders office supplies; maintains fax and copy machines. Performs related tasks as required.

Knowledge, Skills and Abilities: General knowledge of standard office practices, procedures and equipment; general knowledge of business English, spelling and arithmetic; general knowledge of school system routine, personnel procedures, policies and record keeping; general knowledge of basic first aid; practices skill in the use of computer equipment and related software packages, hardware and peripheral equipment; ability to develop and follow details work procedures; ability to type accurately and at a reasonable rate of speed; ability to establish and maintain effective working relationships with associates, students and the general public. Education and Experience: High school diploma or GED and moderate experience providing office support or equivalent combination of education and experience.

Special Requirements: Possession of an appropriate driver's license may be required.