Administrative Assistant

Administrative Assistant

Location: Detroit, MI (Downtown) – Full-Time, Onsite

Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Employment Type: Temp-to-Hire

Start Date: Immediate Need

Position Overview

We are seeking a highly professional and proactive Administrative Assistant to support executive leadership within a fast-paced corporate environment. This role will report directly to the Chief of Staff while providing day-to-day administrative support to the President of the company. The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities with discretion and professionalism. This position offers strong growth potential into an Executive Assistant role.

Key Responsibilities

• Manage complex and frequently changing executive calendars and schedules
• Coordinate internal and external meetings across multiple time zones
• Prepare meeting agendas, materials, presentations, and logistical arrangements
• Coordinate domestic and international travel, including flights, hotels, transportation, visas, and travel documentation
• Create detailed travel itineraries and proactively manage schedule changes or travel disruptions
• Track travel expenses and assist with expense reporting and reimbursements
• Draft, proofread, and edit professional correspondence, reports, and presentations
• Maintain organized digital and physical filing systems
• Support special projects, event coordination, and additional administrative tasks as needed
• Assist with occasional personal errands and executive support responsibilities

Required Qualifications

• 3–5 years of experience in an Administrative Assistant or similar support role
• Proven experience supporting executives in a fast-paced corporate environment
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience managing executive calendars and coordinating meetings across multiple time zones
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to handle confidential and sensitive information with professionalism and integrity
• Strong critical thinking and problem-solving abilities
• Self-starter with a proactive mindset and the ability to anticipate needs
• Ability to remain composed and professional in high-pressure environments

Preferred Qualifications

• Experience supporting senior executives or leadership teams
• Familiarity with travel booking platforms and expense management systems
• Experience coordinating complex domestic and international travel arrangements
• Ability to manage multiple competing priorities with minimal supervision

Ideal Candidate Profile

The successful candidate will be polished, dependable, and highly adaptable, with the professionalism and resilience needed to thrive in a dynamic executive environment. This is an excellent opportunity for an experienced Administrative Assistant seeking long-term career growth into an Executive Assistant position.