Talent Acquisition Coordinator

Administrative Support Role

This role provides essential administrative support in a fast-paced environment, with responsibilities that include coordinating processes, managing logistics, and supporting various talent-related initiatives. It requires a high level of professionalism, attention to detail, and a strong commitment to delivering quality service across a range of stakeholders.

Primary responsibilities include:

• Providing comprehensive support throughout the recruitment process by overseeing candidate interview scheduling with precision, coordinating with multiple stakeholders, and ensuring timely communication. Additionally, facilitate accurate background checks in compliance with company policies, and efficiently manage the employee referral program by tracking incoming referrals, communicating with referring employees, and ensuring the smooth processing of relevant information.
• Performing additional administrative duties as needed to support the successful hire of new employees.
• Partnering and collaborating effectively across Talent Acquisition, with the business, and new hires to ensure an optimal candidate, hiring manager, and recruiter experience, fostering strong relationships and a seamless recruitment process.
• Acting as a process improvement champion, analyzing existing recruitment workflows, soliciting stakeholder feedback, and proposing solutions to enhance efficiency.
• Collaborating with the team and leadership to develop and document best practices and standard operating procedures (SOPs) for the recruitment process.
• Supporting team members through coaching, mentoring, and skills development, enhancing their capabilities and effectiveness.
• Providing training and guidance to new colleagues to ensure their success, familiarizing them with recruitment processes, systems, and team culture.

Education and experience requirements include:

• Bachelor's degree or equivalent experience of 2+ years of client facing / administrative experience in HR/Recruiting
• Advanced scheduling, logistics coordination, and multitasking abilities in fast-paced environments
• Proficiency in Microsoft Office suite including Excel formulas
• Strong attention to detail with proven ability to manage multiple tasks and deadlines
• Demonstrated adaptability and composure when handling shifting priorities
• Exceptional written and verbal communication skills
• Track record of improving recruitment processes and workflows
• Experience partnering with stakeholders across recruitment activities
• Customer service mindset focused on candidate and team member support
• Self-motivated with strong organizational capabilities

Physical requirements include:

• Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
• Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.

Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.