Executive Assistant Jobs

Executive Assistant

Do you envision a workplace where every team member works together to create an amazing workplace experience? Do you want to be part of a dedicated team of professionals who consistently deliver excellence to reach our common goal of the best in class working environment? If you have a positive can-do attitude and a drive for success, Solution One is looking for you! We are seeking an Executive Assistant for our Headquarters office in Killeen, TX. The successful candidate will have outstanding skills and will be committed to working with others to deliver best-in-class, unparalleled excellence in customer service and satisfaction.

About the Position: Enhances executive leadership effectiveness by providing administrative and clerical support such as conducting research, handling information requests, preparing correspondence, receiving visitors, and maintaining office inventory and supplies. Responsibilities:

• Supports Executive in staff capacity by handling a wide variety of situations involving the administrative functions of the office that cannot be brought to the attention of the executive.
• Advises individuals inside and outside the organization on the executive views on major policies or current issues facing the organization.
• Contacts or replies to contacts from high-ranking individuals who may be from large national or international firms and may involve unique situations and each contact must be handled differently, using judgment and discretion.
• Organizes and arranges for staff members to represent the organization at meetings and conferences, using their own initiative.
• Notes commitments made by executives during meetings and arrangements for staff implementation.
• Reads outgoing correspondence for executive approval and alerts writers to any conflicts or departure from policies or executives' viewpoints. In the executive's absence, ensures that requests for action or information are relayed to the appropriate staff member.
• Interprets requests, helps implement action, and decides whether executives should be notified of important, or emergency matters as needed.
• Analyzes unit operating practices, such as record-keeping systems, forms control, office layout, suggestion systems, personnel, and budgetary requirements, and performance standards to create new systems or revise established procedures.
• Prepare reports including conclusions and recommendations for solutions of operational and administrative problems. Issues and interprets operating policies.
• Coordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data.
• Composes correspondences for the Executive team.
• Serve as the Executive team's representative at meetings and express the executive's viewpoints at such meetings

Qualifications Skills and Qualifications:

• Strong writer and communicator with the ability to monitor and maintain the company's social media platforms
• Active Listening Skills
• Microsoft Office Suite Skills
• Ability to work in a team environment
• Strong Work Ethic
• Organization Skills
• Must possess critical thinking skills
• Ability to meet deadlines
• Minimal of 2 years of experience in this or similar role

Job Type: Full-time, Exempt Work Location : Killeen, TX Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• Life Insurance
• Employee Assistance Program
• Employee Referral Program
• Employee Award Program

Solution One Industries is proud to be an Affirmative Action/Equal Opportunity Employer. Solution One Industries is committed to treating all employees and applicants with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding, or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state, or local laws. Solution One Industries maintains a drug-free workplace and performs preemployment drug testing and background checks, where permitted by law. Solution One Industries is an E-Verify Employer.