Administrative Assistant II to Director of Nutrition Services - District Office - (2026-27 SY)

Administrative Assistant II - Clerical Support V

The job of Administrative Assistant II is done for the purpose of assisting the District's Department Director's administrative functions; ensuring efficient operation of support functions; documenting and communicating information, coordinating projects and site activities; researching a variety of topics; and determining appropriate action/referral to achieve resolution.

Required:

• High school diploma or General Educational Development diploma (GED).
• Must possess and maintain a Department of Public Safety (DPS) Identity Verified Print (IVP) Fingerprint Clearance Card.
• Strong oral and written communication skills.
• Ability to work cooperatively with faculty and staff.
• Ability to operate standard office equipment.
• Ability to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment.
• Must possess computer skills including Word, Excel, and Power Point.
• Ability to maintain confidential materials and information.
• Knowledge of and adheres to all policies, regulations, and rules.
• Ability to understand multi-step written and oral instructions.
• Ability to work with a diversity of individuals and/or groups; work with similar types of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans.
• Ability to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment.
• Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.

Preferred:

• Associate degree and two years Administrative Assistant experience or any combination of education and experience sufficient to successfully perform the essential duties of the job.
• Bilingual in English and Spanish.

Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

Reports to: District Department Director

Terms of Employment: Twelve months, full-time

Evaluation: This position will be evaluated annually as outlined in Governing Board Policy.

FLSA Status: Non-Exempt

Salary Range: Support Staff Salary Schedule, Grade 21

Board Approval: 5/28/2024 (Revised)