Accounting Specialist

Account Specialist

BGIS ITS is currently seeking an Account Specialist to join the team in Hudson, FL and surrounding areas. BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia, and Asia.

A company that puts you and your career first

The Accounting Specialist provides financial, administrative, and clerical support for all accounting aspects including receivables and payables. The role supports all areas in the accounting department completing key activities in a timely and accurate basis. The Accounting Specialist demonstrates BGIS values in communications with clients and team members.

• Compensation Range: $20 - $25/Hr.
• Paid Time Off: Start with 48 hours, increasing to 168 hours with tenure.
• Paid Holidays: 7 annually (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas)
• 401(k) Match: 5% employer contribution

Key Duties & Responsibilities

• Accounts Receivable
• Prepare, verify, and process invoices for sales or services rendered.
• Enter data on invoices and ensure proper coding on documents.
• Use customer portals to submit invoices and follow up on issues resulting in timely customer payments.
• Post customer payments by recording cash, checks, and credit card transactions and entering them into the accounting software.
• Complete billing, collection, and reporting activities according to specific deadlines.
• Monitor customer account details for non-payments, delayed payments, and other irregularities.
• Research and resolve payment discrepancies.
• Maintain customer files and records.
• Contribute to the completion of other key initiatives as assigned.
• Accounts Payable
• Verify vendor bills with supporting documentation to ensure the company is billed for valid purchases.
• Input and process vendor bills using the company's accounting system.
• Verify and input credit card purchases.
• Respond to vendor inquiries about payment status.
• Process vendor credit applications.
• Maintain vendor files and records.
• Administrative
• Share the responsibility of answering phones.
• Assist with electronic filing of customer and vendor documents.
• Process incoming and outgoing mail.

Knowledge & Skills Required

• Associate Degree or Bachelor's Degree in Accounting or Finance or equivalent work experience.
• Knowledge of accounts receivable, accounts payable and general accounting principles.
• Ability to calculate, post, and manage accounting figures and financial records.
• General math skills.
• High degree of accuracy, attention to detail, and confidentiality.
• Excellent data entry, analytical, problem solving and decision-making skills.
• Effective verbal, listening, and written communication skills.
• Strong organizational, stress, and time management skills.
• Ability to meet deadlines.
• Can flex and work as an independent contributor or contribute to teamwork with a diverse group of people.
• Intermediate knowledge in Microsoft Suite including Word, Excel, PowerPoint, and Outlook
• QuickBooks and/or Oracle experience is preferred.

Physical Demands and Work Environment

• To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions, absent undue hardship.
• Ability and willingness to travel.
• Current valid driver's license and ability to provide personal transportation for meetings and job visits away from the office with reimbursement.

Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment and training.

The compensation for this exempt position is $65,000-$85,000.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who the source of our strength has always been. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.