SCHOOL SECRETARY

Administrative Support

Under direct supervision, the purpose of the position is to perform school-based duties associated with front office secretarial functions and provide administrative support to the principal. Employees in this classification function at an experienced secretarial level. Prepare correspondence, answer the phone, schedule appointments and workshops, deal with incidents of varying nature and degree related to the school operations. Employees also serve as backup to other clerical positions in the front office. Duties may include processing financial and personnel related information. May act as bilingual contact, may provide support to Guidance staff, and/or Clinic Staff. Performs related work as directed.

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light. Serves as lead in coordinating the work of other clerical staff in school office; provides backup to bookkeeper in his/her absence; provides backup for clinic attendant. Performs secretarial duties including processing and creating correspondence for principals; performs various record keeping tasks. Answers the telephone; provides information and assistance; screens calls to principal and administrative staff; takes/relays messages or directs calls to appropriate personnel. Schedules appointments for the school principal and maintains his/her calendar; makes travel arrangements; registers participants for conferences, and workshops. Maintains communications between the school and the district offices. Establishes and maintains filing systems on variety of school operations and for principal. Performs selected receptionist duties; greets and assists staff, students, and visitors; answers questions for staff, parents, students, and others; assists parents and others with forms, procedures, and related work. Sorts and distributes incoming mail; prepares outgoing mail. Monitors the use of copiers and orders supplies as needed. May input online warehouse purchase orders and performs budget transfers; maintains and inputs information on-line in regard to school inventory; processes all personnel transactions on-line. Supervises and processes students in office for discipline, illness, medication, and transportation home. On call after hours to report to school in response to Sonitrol alarms. Processes requests for school maintenance work orders; processes all worker's compensation cases; processes payroll for instructional personnel. Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs. Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax. Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position. Responsible for timely and accurate information they maintain as part of their job responsibilities.

High school diploma or GED; supplemented by minimum two (2) years previous experience and/or training that includes secretarial or clerical work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.