Purchasing Coordinator

Job Description

Job Description

SUMMARY Under minimal supervision, performs all duties related to purchase order entry and post-entry supply chain tracking. Interacts with suppliers, both foreign and domestic, to maintain pricing and delivery scheduling. Interacts with internal personnel as a liaison between supply orders and demand orders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(include the following, however, other duties may apply.) Precise entry, proofing, maintenance and submission of purchase orders based on customer demand, Material Requirements Planning and management direction. Accurately analyze data based on forecast and history to maintain accurate inventory levels. Accurate entry, proofing and maintenance of supplier container shipments. Maintain a superior level of accuracy while creating and verifying purchase order information, including proper product costing, shipping instructions, etc. Coordinate order status report submissions from supplier. Resolve changes and discrepancies and update purchase order information accordingly. Routine purchase order review and follow-up, and expediting of order information. Maintain supplier price lists. Review and resolve supplier invoice discrepancies. Quote material from a minimum of three different suppliers. Attend production meeting and report with purchasing updates to the appropriate personnel on time. Report on-time-delivery monthly or as requested for domestic and international suppliers. Back up and support Production Scheduler as needed. Communicate professionally and courteously directly with suppliers in relation to order processing as required to resolve issues and receive order acknowledgement. E-File all order documents and electronically attaches to appropriate system locations per document management system. Maintain stock levels of supplies and make maintenance, repair and operating purchases. QUALIFICATIONS To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily. Knowledge and understanding of the regulations and requirements of operating within a Foreign Trade Zone. Must be familiar with analysis and maintenance of MRP systems. Communicate honestly, professionally and respectfully with others and demonstrate effective listening skills. Excellent organizational and communication skills. Strong, ambitious, motivated team player, leadership, interpersonal, time management skills.