Staff Accountant I

Job Type


Full-time

Description

Responsible for the processing of invoices and payments for the facility. Invoices, credits and payments are processed through the computer system. Assists in the preparation of hospital, clinic and departmental financial statements; maintains records and follow up documentation. Develops and maintains Excel spreadsheets for various accounting and financial projects; provides clerical support; assists with budgets; analyzes and monitors financial data, trends and indicators. Accumulates facts and information in specific accounting areas and summarizes in proper form. Analyzes financial data for discrepancies or errors; reconciles data. Participates in the department's performance improvement and continuous quality improvement (CQI) activities.

Requirements

QUALIFICATIONS

• Bachelors of Science Degree in Accounting

• Minimum of one (1) year experience in accounting, preferably in a hospital setting

ROLE AND RESPONSIBILITIES

• Responsible for processing payments for purchase order transactions.

• Audits invoices against the purchase order/receiving report for correct vendor information, items, quantity and price.

• Ensures payments are made to vendors according to the terms in the purchase order; prepares voucher reports.

• Responds to general vendor inquires related to status of accounts.


• Monitors invoices for correct information; investigates invoice or payment errors.

• Processes credits to department cost centers when applicable.

• Responsible for processing vendor refund or rebate checks.

• Lists and balances all payments made at the end of each business day.

• Answers the telephone professionally and in a timely manner; directs calls appropriately.

• Maintains a good working relationship within the department and with other departments including Materials Management, Human Resources and Administration.

• Assists in the preparation of monthly journal entries

• Maintains specified hospital and clinic financial records

• Maintains and reconciles account ledgers; analyzes accounts to trace discrepancies or errors

• Maintains and enters monthly journal entries

• Maintains and reconciles bank accounts.


• Assist in developing and maintaining advanced Excel spreadsheets for a variety of applications

• Assist in preparation of annual cost report

• Assist in preparation for annual independent audit. Provides accurate and reliable information as needed for any other reports or audits as requested

• Submit reports and respond to inquiries from state and federal agencies, third-party payers, and other outside parties

• Assists in the preparation of reports and financial statements for Board meetings

• Analyzes and monitors financial data, trends and indicators. This review and analysis is both on a standard, ongoing basis as well as on request

• Assess financial impact of proposed services and programs and monitors financial cost/benefit of existing programs and services

• Investigate, gather information and answer routine queries arising from the Controller, Chief Financial Officer (CFO) and other departments as requested

• Develop and maintain a good knowledge of Cogdell Memorial Hospital's processes and procedures in regards to the accounting system

• Apply basic accounting knowledge and techniques to all areas of work, including routine costing and variance analysis

• Perform financial calculations to support financial transactions

• Assist in ensuring departmental compliance with established policies, State licensure and other regulatory standards, including safety, environmental and legal requirements, and policies and procedures, both internal and external

• Provides clerical and general support to the Controller and CFO as directed

• Assist the CFO and Controller with special project reports as requested

• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong organizational and interpersonal skills including the ability to communicate effectively, both orally and in writing

• Strong reasoning/critical thinking skills

• Excellent time management, collaboration, prioritization and problem-solving skills

• Proficiency with computer skills including Microsoft Office applications


• Ability to operate basic office equipment

• Willingness to adapt to change and support new technologies as well as policies and procedures in a positive manner