Assistant Facilities Manager

Site Manager / Assistant Facilities Manager

This role serves as an Assistant Facilities Manager responsible for overseeing daily facilities operations across a small regional portfolio, with a primary base in Annapolis Junction, MD and additional support for locations in Malvern, PA, New York, NY, and Washington, DC. You will manage building services, coordinate vendors and contractors, oversee maintenance programs, and support budgeting and reporting activities while ensuring facilities operate safely, efficiently, and in full compliance with company and regulatory standards. The position offers a path from an initial 36 month contract to potential full-time conversion, and involves managing a small team while acting as a key liaison between senior leadership, occupants, vendors, and internal support functions.

Responsibilities

• Manage the daily operations of commercial facilities to ensure building systems, maintenance activities, and occupant services meet operational, safety, and quality standards.
• Coordinate preventive and corrective maintenance for HVAC, electrical, plumbing, fire/life safety, building automation systems, and water treatment through third-party vendors and contractors.
• Request and review proposals, schedule inspections, and oversee all maintenance and repair activities with onsite vendors and contractors while ensuring high levels of customer service.
• Administer and manage work orders in CMMS platforms, including Corrigo, from initiation through completion, ensuring timely resolution, accurate documentation, and performance reporting.
• Conduct routine facility inspections and property walkthroughs to identify maintenance needs, safety concerns, and opportunities for operational and process improvements.
• Assist the senior Facilities Manager with the development and management of annual operating budgets, including review of repair and maintenance proposals in line with procurement policies.
• Create, edit, and maintain monthly reports covering work orders, budgets, initiatives, and projects to provide clear visibility into facility performance and spending.
• Serve as a primary point of contact for occupants, vendors, and service providers, resolving facility-related issues promptly and delivering exceptional customer service.
• Train and support vendors and facility personnel on operational procedures, safety protocols, and client service expectations to ensure consistent standards across the portfolio.
• Collaborate with cross-functional teams, including Security, IT, Environmental Health & Safety (EHS), and Property Management, to ensure integrated and efficient facility operations.
• Oversee and guide two direct reports, providing direction, support, and feedback to ensure effective execution of daily tasks and adherence to operational standards.
• Apply financial and accounting principles to facilities and commercial property management activities, including tracking expenses and supporting budget adherence.
• Use strong organizational and problem-solving skills to manage multiple priorities, respond to inquiries and complaints professionally, and support continuous improvement initiatives.
• Travel to supported locations, including Malvern, PA, New York, NY, and Washington, DC, approximately once per month to conduct onsite reviews, meetings, and inspections.

Essential Skills

• High school diploma or equivalent.
• Valid driver's license.
• Minimum 3 years of proven facilities management experience managing hard and soft services as a third-party provider.
• Working knowledge of facility systems, including HVAC, electrical, plumbing, fire/life safety systems, building management systems (BMS), and water treatment.
• Hands-on experience with preventive and corrective maintenance coordination in commercial facilities.
• Proficiency with CMMS platforms, including Corrigo, for work order and maintenance management.
• Strong computer proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and SharePoint.
• Experience using Tableau or similar tools for reporting and data visualization.
• Ability to comprehend and interpret instructions, correspondence, and technical documents related to facilities operations and maintenance.
• Ability to respond professionally to inquiries and complaints from clients, co-workers, vendors, contractors, and leadership.
• Strong leadership and interpersonal skills to collaborate effectively with associates, clients, and vendors while delivering high levels of customer service.
• Knowledge of financial and accounting principles as applied to commercial property and facilities management.
• Demonstrated attention to detail, organizational skills, and a background in financial budgeting.
• Strong communication and problem-solving skills, with the ability to manage multiple priorities and build effective working relationships.

Additional Skills & Qualifications

• Experience in facilities operations across multiple sites or a regional portfolio.
• Experience with CMMS platforms beyond Corrigo, such as ServiceNow.
• Experience in work order management, including tracking, documentation, and performance analysis.
• Experience in budget and expense management for facilities or commercial properties.
• General knowledge of building systems, including HVAC, electrical, plumbing, and BMS, sufficient to oversee vendors and evaluate work, even without performing hands-on repairs.
• Experience with preventive maintenance planning and scheduling.
• Background in client and occupant relations, with a focus on service excellence and issue resolution.
• Experience supporting health and safety compliance programs in a facilities environment.
• Experience conducting property inspections and documenting findings for corrective action.
• Experience with project coordination related to facilities initiatives, capital projects, or operational improvements.
• Familiarity with Environmental Health & Safety (EHS) practices and collaboration with EHS teams.
• Government or secure-site experience is beneficial.
• Formal degree is not required; equivalent experience in facilities management or a related field is acceptable.

Why Work Here?

You join a professional facilities organization that values operational excellence, safety, and high-quality service delivery across a diverse commercial portfolio. The role offers a clear path from contract to potential full-time employment, providing long-term career stability for strong performers. You work standard weekday hours that support work-life balance, with structured processes, modern tools, and support from senior leadership and cross-functional teams. You gain exposure to multiple sites and markets, broadening your facilities management experience while contributing directly to continuous improvement and a positive occupant experience.

Work Environment

This position is primarily based onsite in Annapolis Junction, MD, with responsibility for additional locations in Malvern, PA, New York, NY, and Washington, DC. The schedule follows standard business hours, Monday through Friday from 8:00 a.m. to 5:00 p.m., and includes onsite parking at the primary location. The role involves working within secure facilities and collaborating closely with security, IT, EHS, and property management teams. You travel approximately once per month to other sites, with business travel expenses and daily meal allowances provided in line with company policy. The environment is professional and operations-focused, with regular interaction with occupants, vendors, and contractors. You will use tools such as Corrigo CMMS, Microsoft Office Suite, Tableau, and SharePoint to manage work orders, budgets, reporting, and communication. The position emphasizes oversight and coordination rather than hands-on tool work, requiring you to understand building systems and maintenance activities while primarily managing vendors and service providers.

Job Type & Location

This is a Contract position based out of Jessup, MD.

Pay and Benefits

The pay range for this position is $35.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jessup, MD.

Application Deadline

This position is anticipated to close on Jul 23, 2026.