Administrative Assistant

The Project Support Coordinator provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.

Core Responsibilities

Support the Project Manager in planning and organizing project schedules, timelines, and deliverables
Monitor and manage work orders from initial setup through invoicing and completion
Convert markedup or revised maps into finalized formats suitable for billing
Update and maintain inventory management systems and records
Serve as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive service
Investigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistencies
Coordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partners
Prepare, submit, and track change orders and related project documentation
Manage projectrelated communication, including internal updates and external correspondence
Complete required safety training relevant to assigned responsibilities
Organize, file, and maintain both digital and physical project records
Assist with additional administrative or projectrelated tasks as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:


Required Skills & Experience

Bachelors Degree
Strong working knowledge of Microsoft Office applications, with advanced ability in Microsoft Excel
Comfortable performing basic mathematical calculations such as percentages, ratios, and adjustments
Clear and professional verbal and written communication skills
Ability to collaborate effectively with team members, clients, and external partners
Proven ability to manage multiple tasks simultaneously while maintaining accuracy and attention to detail
Strong organizational and timemanagement skills with a consistent ability to meet deadlines


Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.