Warehouse Administrative Assistant

Warehouse Administrative Assistant

On-Board PMO, Incorporated, is a trusted on-site contract service provider for a prominent local manufacturing organization, offering stable, full-time positions to our employees. We provide a range of benefits, including paid time off, paid holidays, and 401k, following a probationary period. We are proud to promote from within, fostering career advancement opportunities!

Location:

Washington, WV

Pay Rate:

$21.00/hour

Schedule:

Monday – Friday, Dayshift

Duration:

6–12 months (potential for extension)

Job Description:

We are seeking a proactive and detail-oriented Warehouse Administrative Assistant to support environmental services and shipping operations at a manufacturing facility. The ideal candidate will be highly organized, possess strong communication skills, and be proficient in Microsoft Office. This role plays a key part in coordinating logistics, managing documents, and supporting multiple departments across the site.

Responsibilities:

• Sort incoming mail
• Maintain a shipping filing system
• Process exception notices payable (IPAY)
• Manage service entry sheets for Site Environmental Services
• Handle no-charge U.S. and international shipments through FedEx, XPO, and other carriers
• Ship cylinders and schedule pickups
• Manage and schedule return requests
• Order carbon beds for W9
• Coordinate W9 roll-offs and schedule waste shipments with C&L
• Communicate with waste vendors on shipments and appointment scheduling
• Manage CRST fleet operations:
  • Communicate driver schedules based on plant demand
  • Schedule shipments per production priorities and availability
  • Coordinate returning inventory/materials with warehouse operators
  • Manage shipment of AF material
• Oversee six shuttle trailers for Sardo Reynoldsburg-US08:
  • Schedule shipments and manage inventory movement
  • Communicate changes and updates with warehouse operators
• Perform other duties as required to support business needs

Qualifications:

• High School Diploma or GED required
• Ability to perform a wide range of administrative support tasks
• Experience supporting multiple departments or leaders
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.)
• Quick learner with adaptability to new systems
• Strong interpersonal, written, and verbal communication skills
• Attention to detail and strong organizational skills
• Ability to manage tasks independently and across multiple work groups and locations
• Flexibility to adapt to shifting business needs and responsibilities

Founded in 1976 by Robert L. Wilson, On-Board started as a provider of Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving, privately-held family of companies offering services such as Consulting, Professional Engineering, Industrial Maintenance, Facility Management, Contracted Manufacturing and Production Services, Temporary Staffing, and Recruiting across North America. With corporate headquarters in East Windsor, NJ, and regional offices in New Castle, DE, and Wake Forest, NC, On-Board's mission is to provide "Flexible Service by applying the talents of our people, work processes, and technology to meet our clients' expectations in a Safe, Responsible, and Dependable manner."

On-Board provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability, or genetics. 26-01168