Owners Rep Project Manager

Owner's Representative

OnQGlobal is looking for consummate professionals who are well respected by our Fortune 100 clients in the semiconductor/cleanroom, manufacturing, and mission-critical data center industries. Our mission is to do the very best for our clients and customers with integrity, professionalism, and altruism allowing them to be the very best in their business globally.

Role Overview

Owner's Rep (OR) will act on behalf of Owner to become a virtual extension of the Owner's Project Team and will establish an immediate and close relationship with the Owner to gain a complete understanding of the Owner's Project requirements, goals and constraints, and general business objectives.

OR will bring best practice and innovative experience to this Project that will facilitate the delivery of efficiencies in terms of design, construction, and operational transition process.

OR will comply with the Owner's standards for quality, optimal cost structure, and on-time delivery, and implement these standards into the overall framework of the Project.

OR will act as an extension of Owner's organization to assist in maintaining project level schedule and cost controls and reporting in line with Owner's requirements. OR is expected to help enforce policy, gather information, and troubleshoot in the field.

Overall Project Management

General:

• OR will participate in executive level briefings and decision making processes with respect to the Project in supporting Owner's internal Project Management team.
• OR will review and validate Owner's needs and business requirements for the Project, including functional requirements, environmental standards, levels of quality, commissioning process, and business needs in order to protect Owner's interests throughout the course of the project.
• OR will acquire a thorough understanding of and assist in establishing Owner's requirements for the Project relating to budget, program, and schedule.
• OR will review and provide timely comment to Owner regarding the Design teams program for the preparation of drawings, specifications, schedules, and all other design and cost information. At all times, OR will act to align and balance design deliverables and construction requirements.
• OR will provide and (where appropriate) ensure that the Documents make provision for all necessary information required by the local Planning/Building Dept. /Fire Dept. etc and, while not responsible for obtaining permits, act as a partner with Owner and General Contractor in obtaining permits.
• OR will advise on, and issue appropriate notices on behalf of Owner to the relevant parties in relation to procedures and other practical matters arising under the Project Agreements.
• Risk Mitigation Strategies – OR will continually evaluate the progress of the work and identify potential risks to the project, including risks to quality, budget, and schedule. OR will work with the Owner to determine which mitigation measures are recommended and implement those corrective actions. OR will maintain Risk Log in Owner defined tool and host quarterly Risk Management worksessions.
• OR will create and maintain at all times, for purpose of daily active management of project delivery, three key tools:
• Action Item Log, for purposes of tracking the key actions and associated "what", "when", and "who" required to maintain the project progression.
• Milestone Management Log, for purposes of extracting key milestones from Project level P6 file in order to focus team on the right course for project delivery at all times.
• Procurement Log for purposes of tracking all major goods and services purchases and associated progress in delivery of those Owner provided items.
• OR will facilitate the review of all Project activities at agreed to intervals (via formal gate reviews with key stakeholders) to verify the Project requirements of scope, budget, and schedule are maintained during the design phase.
• OR will establish a working relationship with the architects, engineers, consultants and contractors, and provide them with (and maintain through the course of the project) an overview of the Owner's needs, goals, requirements, restraints, schedule, budget, design philosophy, and any special characteristics associated with the Project.
• OR will coordinate with the Owner on the type of trade procurement procedures which will be the most effective with consideration for schedule, cost, and financing requirements.
• OR will work with the Owner and Project Team to consider options and make decisions related to the phased growth into the facility (e.g. MEP Equipment, expansion of raised floor area, building expansion, etc.) over time as the Owner grows into the facility.
• OR will work to make sure that a progressive and constant safety culture is part of the field execution process. To serve this function, OR will be responsible for making sure GC and other key trades are promoting a behavioral based safety plan and actively administering, managing, and auditing in the field.
• OR will review the Construction Manager's Project schedule to verify it is inclusive of actual material lead times and delivery schedules, and advise the Owner of compliance with overall Project goals and objectives.
• OR will review all contractor claims with respect to cost and schedule impacts, and make a recommendation, having consulted with the appropriate parties, to the Owner on the acceptability of each claim. OR will negotiate claims and financial settlements as appropriate.
• OR will work to integrate Owner's operations teams into the project at the right times.

Standing Up the Team

• OR will coordinate with the Owner's procurement policies to establish a timeline for the procurement of all remaining consultants, contractors and vendors necessary to execute the Project. These efforts could include (Commissioning Agent, CM/GC, Independent Testing & Inspections, and Independent Financial Audit)
• OR will work to make sure that Owner's contract principles and requirements are incorporated into Owner prime and second tier contracts.
• OR will assist Owner's internal document management and technical writing team in making sure their requirements and needs are well defined and detailed in the contracting process. For clarity, this is not an expectation for OR to act as Document Control Coordinator (DCC) but rather, assists Owner's DCC as an agent in the field when needed to help facilitate process or troubleshoot issues.
• OR will define the process and expectations of bid leveling process for subcontractor selection to the GC and enforce and audit that process.
• OR will conduct a complete and thorough proposal evaluation and make recommendation to Owner for key trade awards.
• OR will assist Owner in the preparation of special conditions and general conditions for the Project with specific emphasis including construction phasing and construction sequencing, as well as balance of services between GC and trades.
• OR will conduct oversee the GC in an assessment of the local construction marketplace to determine capabilities, capacity and overall skill required to deliver a project of this scope and complexity.

Vendor Management

• OR will conduct a monthly call with the executives or principals from all of the key partners to address any open items, concerns or issues during the execution of the Project.

Budget Management

• OR will support maintenance of the Project Budget, inclusive of all contract and payment status log for all contracts held directly by the Owner, with the Owner' project controls team, both regionally and at a corporate level. This includes reconciliation of the capital budget at the completion of the Project. The intent is that the OR acts a facilitator to transfer field level information from various project teams to the centralized project service group.
• OR will coordinate with Owner's project control team to facilitate process and data transfer between central services group and the field. For clarity, this is not an expectation for the OR to be a cost controller on the job but rather to audit processes in place between the Owner and GC and troubleshoot issues in accuracy or process as an agent for the Owner.

Schedule Management

• OR will support implementation by the GC of Owner's defined schedule tools including integrated P6 schedule format, identifying critical tasks, dependencies, and durations for all major activities within the Project schedule. They will audit to insure it follows proper Owner schedule requirements and resource/unit loading. The intent is that the OR acts a facilitator to transfer field level information from various project teams to the centralized project service group in support of their defined process.
• OR will study alternative schedules and concurrent activities between projects, and identify opportunities for Owner to improve delivery
• OR will incorporate all key milestones in the sourcing of all Project Team members, and include their commitment to those milestones during the sourcing of their respective services and work to insure that all stakeholders are guided by the schedule as opposed to acting as constraints to achieving the schedule.
• OR will consolidate consultant and contract schedules and evaluate progress such that agreed upon Project Milestones are maintained.

Project Reporting

• OR will provide bi-monthly Management Reporting in a format acceptable to the Owner that includes up-to-date information.
• OR will coordinate and co-chair with GC, Project kickoff meeting at start of construction including review of all construction administration process and procedures and creation of documentation for the same.
• OR will report on