Staffing Coordinator

Job Description

Job Description

Staffing Coordinator

Full Time

St. Louis, MO, US

Join Us to Build Healing and Hope Together!

As leaders in children’s mental health and wellness, St. Louis Children’s and KVC Health Systems Youth Mental Health Care have partnered to create one of the nation’s most innovative and transformative youth mental health and wellness campuses. The partnership includes a 77-bed acute care hospital and outpatient programs. Located on the KVC Missouri Children’s Mental Wellness Campus conveniently located in Webster Groves, Missouri, the peaceful environment and broad continuum of care allow children and families to access the appropriate level of treatment throughout their healing experience. The new campus is slated to open in late 2026. Learn more at stlouischildrenskvc.org. Join us and be a part of this journey of healing and hope for thousands of children and teens.

Job Summary

The Staffing Coordinator plays a key role in supporting the growth and success of KVC Hospitals by ensuring all shifts are fully staffed and compliant. This position works independently to meet staffing needs while serving as a welcoming first point of contact for direct care candidates. The Staffing Coordinator partners closely with Human Resources to support recruiting, hiring, onboarding, and training efforts, while ensuring adherence to DOL and EEOC regulations. This role requires strong organization, professionalism, and confidentiality, along with flexibility to meet evolving staffing demands.

Minimum Requirements:

Education: Bachelor’s degree in Business, Human Resources or related field preferred. High School diploma or GED required.

Licensure/Certification: Valid driver’s license and auto insurance required.

Experience: Minimum of two years supervisory experience. Experience in a 24/7 work environment with staffing and scheduling responsibility preferred. Basic knowledge of employment law required.

Preferred Experience/Skills: Intermediate skills in Microsoft Office Suite, including Word, Excel, and Outlook email required.

Key Responsibilities

• Practice conduct that displays respect for all KVC colleagues and community stakeholders regardless of age, gender identity, sexual orientation, race, religion, or ethnicity.
• Analyze staffing and hiring needs based on projected workload and client census.
• Collaborate with management on any additional staffing requests while ensuring correct staff to client ratio each shift.
• Collaborate with internal employees, as well as external sources such as temporary staffing agencies to ensure all shifts are fully staffed within KVC’s Staffing Protocol.
• Maintain current knowledge of and utilize KVC’s shift management tool to ensure open shifts are communicated to eligible employees.
• Create and maintains daily staffing reports/schedules.
• Create and maintain current Position Control and/or FTE report.
• Monitor overtime accumulation and report to leadership.
• Track attendance points of direct care employees and report to management.
• Schedule interviews for hiring managers and may conduct interviews as needed.
• Demonstrate and adhere to KVC Human Resources policies and processes involved with the recruiting, hiring and onboarding of employees, training, and staffing.
• Ensure adherence to Department of Labor (DOL) and Equal Employment Opportunity Commission Regulations (EEOC).
• Operate with a high-level of confidentiality.
• Maintain current knowledge of job descriptions and ensure potential candidates for employment meet the education and experience requirements for which they wish to be considered.
• Assist with the orientation an onboarding of new employees, explaining the requirements of work shifts and hours, as well as training new employees on systems or programs used to report work hours.
• May assist as needed in the return to work program in coordination KVC’s Workers’ Compensation Manager.
• May assist managers and supervisors with ensuring KVC’s leave process is adhered to and appropriate paperwork is submitted to Human Resources.
• Assist supervisors and directors in verifying payroll accuracy by providing them with accurate attendance information.
• Track and document all in service training sessions.

Additional duties may be assigned based on organizational needs and staff qualifications.

Physical & Work Environment

The conditions described are representative of those required to perform this role, with reasonable accommodations available. This position involves regular standing, walking, and communication, with frequent use of hands and occasional bending, kneeling, or climbing. The role may require lifting up to 10 pounds regularly, 25 pounds frequently, and 75 pounds occasionally. Standard visual abilities are required. Work is performed in a moderate noise environment with occasional exposure to outdoor conditions.

Benefits & More

Employee benefits and culture fall under the KVC Health Systems umbrella. KVC is a family of private, nonprofit organizations that strengthen families, prevent child abuse and neglect, and help people achieve mental health wellness. Through our broad continuum of care, we are proud to be a national leader in mental health, child welfare, and health and human services transformation.

At KVC, we offer a positive, supportive workplace where each person can do work they love. In fact, we’re so proud of our culture that we see it as our top competitive advantage in the health and human services field. Based on the voice of our employees, KVC has an incredible 83 Work Wellbeing score on Indeed, a rating so high and rare that it places KVC among the top 1% of employers nationally. KVC was also named #15 on Glassdoor’s Best-Led Companies 2025 list, a recognition achieved entirely based on anonymous employee reviews. In addition to being mission-driven, we offer employees an unparalleled level of flexibility, wellbeing, learning, inclusion, recognition, and rewards.