Student Financial Analyst

Germanna Community College is a public, open‑access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a regional leader, providing students with quality learning experiences that enable them to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Job Overview The Student Financial Analyst is responsible for ensuring the integrity, accuracy, and proper configuration of student financial transactions within the Student Information System (SIS) and the Workforce Enterprise System (WES). The position performs analysis, reconciliation, and resolution of discrepancies related to student accounts receivable, payments, billing, and system configuration, supporting accurate financial reporting and operational decision‑making. Major Duties and Responsibilities Maintain and assure the accuracy and integrity of student account records within SIS, ensuring all transactions, balances, and system configurations are complete, correct, and properly supported. Process, validate, and post student and third‑party payments within SIS, ensuring accuracy, completeness, and compliance with College, VCCS, and CAPP Manual requirements. Perform reconciliation and financial analysis activities in coordination with the General Accountant responsible for accounts receivable, including preparing and reviewing data, identifying discrepancies between SIS and AIS, analyzing account balances and aging, and resolving variances to ensure accuracy and completeness of financial records. Maintain student accounts system configuration within SIS, including setup of charges, payment plans, fee tables, and related components; ensure configuration accuracy, proper functionality, and compliance with College, VCCS, and CAPP Manual requirements. Research and resolve account discrepancies, including misapplied payments, billing errors, and system‑related issues; develop and utilize system queries and Excel‑based tools to monitor activity, identify anomalies, and support reconciliation and reporting processes. Support month‑end and year‑end close processes, audit requests, and internal control activities by preparing documentation, reconciliations, and supporting schedules; ensure adherence to College, VCCS, and CAPP Manual requirements and support compliance with the Commonwealth's internal control framework (ARMICS). Monitor delinquent student accounts and perform collection activities in accordance with established policies, including placement with the Commonwealth's debt setoff and external collection processes; maintain documentation and ensure compliance with timelines and procedures. Identify process improvement opportunities and support implementation of enhanced controls, workflows, and documentation to strengthen financial accuracy and operational efficiency. Serve as primary front‑line support for the Business Office, assisting students, parents, internal departments, and other stakeholders with account inquiries, billing, and payments, while supporting daily operations and ensuring compliance with FERPA and applicable policies and procedures. Collaborate with peers across campuses to ensure consistent service delivery, shared workload coverage, and accountability for Business Office operations; provide on‑site support at other Germanna locations as needed. Perform other duties as assigned. Required Qualifications Experience in accounting, finance, business operations, or a related field. Demonstrated experience performing reconciliations, analyzing financial data, and resolving discrepancies. Working knowledge of accounting principles and internal controls. Proficiency in Microsoft Excel and standard business applications, including experience analyzing financial data, creating formulas, and using tools such as pivot tables and lookups to support reconciliation and reporting. Strong analytical, problem‑solving, and organizational skills with attention to detail. Ability to interpret and apply policies, procedures, and regulatory requirements. Demonstrated ability to work independently while collaborating effectively in a shared‑responsibility environment. Effective written and verbal communication skills. Preferred Qualifications Experience with SIS, WES, AIS, Cardinal, or similar ERP systems. Experience in accounts receivable, student accounts, or higher education finance. Experience performing reconciliations between subsidiary systems and general ledger. Familiarity with VCCS policies and the Commonwealth Accounting Policies and Procedures (CAPP) Manual. Intermediate to advanced Excel skills (e.g., pivot tables, lookups, data analysis). Master's degree in accounting, business administration, data analytics, or related discipline preferred. Relevant professional certifications such as Certified Public Accountant (CPA), Certified Government Financial Manager (CGFM), Certified Management Accountant (CMA), or similar credentials. The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors. The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. VCCS uses E‑Verify to check employee eligibility to work in the United States. You will be required to complete an I‑9 form and provide documentation of your identity for employment purposes. #J-18808-Ljbffr Germanna Community College