Overnight Guest Service Agent

Job Description

Job Description

Description:

ABOUT US

Crystal Creek Hospitality is a collection of independently spirited and branded hotels focused on remarkable hospitality™. We see every day as an opportunity to enrich the lives of our employees, guests, and communities. Our vision, mission, values and commitments are at the core of every decision we make and every person we hire. No heroes, no egos–just a diverse group of individuals with solid relationships built on a foundation of trust that honors our employees, guests, and investors.

OUR VALUES

We Engage and We Listen

We Care and We Own

We Provide and We Ensure

We Appreciate and We have Fun

JOB OVERVIEW

As a Night Auditor, you will be responsible for ensuring the accuracy and efficiency of financial transactions, including posting and balancing charges and settlements, during the night shift. You will work closely with the front desk and restaurant teams to maintain accurate records, resolve discrepancies, and prepare for the next day's operations. Your attention to detail and organizational skills will be essential in maintaining the hotel's financial integrity.

REPORTS TO

The Front Office Manger/Guest Services Manager  

DIRECT REPORTS

None

KEY RELATIONSHIPS

Internal: All hotel employees; hotel leadership 

External: Hotel guests, restaurant guests (where applicable), vendors and suppliers 

ESSENTIAL QUALIFICATIONS

• Must have the ability to communicate in English.  
• Self-starting personality with an even disposition.  
• Always maintain a professional appearance and manner.    
• Can communicate well with guests.  
• Must be willing to “pitch-in” and help co- workers with their job duties and be a team player. 
• Basic mathematical skills and ability to make accurate mathematical calculations using a 10-key.  
• Ability to effectively deal with guest and employee concerns in a friendly and positive manner.    
• Ability to access and accurately input information using a moderately complex computer system.

ESSENTIAL JOB FUNCTIONS

• Run audit reports/journals from the front office system, Point of Service and the computer
• Make corrections and adjustments and handle all computer problems that might occur throughout the shift
• Comply with attendance rules and be available to work on a regular basis.
• Post and balance all room and restaurant charges, including adjustments and settlements.
• Verify and reconcile all financial transactions, including cash, credit card, and check transactions
• Maintain accurate and up-to-date records of all financial transactions, including accounts payable and accounts receivable
• Identify and resolve discrepancies in a timely and efficient manner
• Assist in preparing for the next day's operations by resetting systems and maintaining accurate records
• Collaborate with the front desk and restaurant teams to ensure seamless operations
• Maintain a high level of customer service by providing prompt and accurate responses to guest inquiries
• Follow safety and emergency guidelines, policies and procedures
• Prioritize and accurately complete essential functions, including but not limited to: reservations, check-ins, check-outs, upgrades, room moves, billing, cash and credit card transactions, operating the switchboard, coordinate delivery of guest requests, deliver safe deposit boxes, and guest follow-up
• Greets customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information such on outlet hours, special VIP programs, events, etc.
• Completes the registration process by inputting and retrieving information from a computer system, confirming pertinent information including number of guests and room rate. Makes appropriate selection of rooms based on guest needs. Codes electronic keys. Non-verbally confirm the room number and rate. Promotes and administers Hotel Marketing programs, for arriving guests. Ensures guest knows location of room. Provides welcome packet containing room keys, tokens of our appreciation, gifts, etc. to guest
• Ensure all Crystal Creek Hospitality and Brand and service standards are met and adhered to. 
• Remain calm and alert, and resolve guest complaints within guidelines. Protect guest sentiment by representing and promoting the hotel and dealing positively with the public. Follow the L.E.A.R.N. model
• Promptly answers the telephone and email inquiries from internal and external communication streams. Inputs messages into the computer and advises other associates of special guest needs. Retrieves messages and communicates the content to the guest. Retrieves mail, packages and facsimiles or other special items for customers as requested
• Monitor guest accounts and room inventory 
• Ensure rooms and services are correctly accounted for within guest statement and assists guest with check out payments or charges. Accepts and records vouchers, credit, traveler's checks, and other forms of payment
• Be proficient using Property Management Systems (OPERA) and other pertinent software as assigned (MGS & GXP)
• Complete all assigned checklists and shift reports accurately 
• Complete all operations of lost and found, including inputting items into database, guest outreach, and shipping of guest items
• Maintain a professional appearance and attitude at all times. Follow the dress code and uniform standards. Demonstrate positive body language and posture
• Maintain house bank and operate cash register without error
• Be educated and familiar with local and area recreational activities and services, dining, and cultural activities and attractions. Provide recommendations to guests
• Be aligned with the culture, values, goals and human resource programs of the Crystal Creek Hospitality 
• Follow all best practices, policies and procedures for Front Desk Team
• Maintain a clean, neat and organized workstation and lobby area
• Complete miscellaneous tasks as assigned, assist in other departments when needed

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands & work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; use hands to handle, feel, or finger; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to walk and climb or balance. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

STANDARD SPECIFICATIONS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their direct report.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Notice:

• Standing, bending, stooping and lifting weights up to and including 75 lbs. may be required
• The hospitality business functions seven (7) days a week, 24 hours a day, 365 days a year. In addition, the hospitality business and a hospitable service atmosphere must be projected at all times