Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support centralized purchasing operations in Grand Blanc, Michigan. This Long-term Contract position focuses on coordinating order processing, verifying purchasing information, and helping maintain accurate procurement records. The ideal candidate will bring strong administrative skills, attention to detail, and the ability to work across departments and with external vendors to keep purchasing activities running smoothly.

Responsibilities:
• Process purchase orders for supplies, services, equipment, and urgent organizational needs with a high level of accuracy.
• Review order details and confirmations to ensure pricing, quantities, and product information are correct before final processing.
• Investigate and help resolve mismatches between purchase orders and invoices by gathering details from relevant systems and records.
• Maintain organized logs, files, and supporting documentation to preserve accurate purchasing data and assist with audit readiness.
• Communicate with internal teams, procurement staff, inventory personnel, and suppliers regarding delays, substitutions, pricing updates, and backordered items.
• Prepare purchase documentation from submitted requests and apply the appropriate terms and conditions based on the type of order.
• Support day-to-day clerical operations within the centralized order processing function, including document handling and office equipment use.• Experience providing administrative support in a fast-paced office or purchasing environment.
• Strong data entry skills with careful attention to detail and accuracy.
• Working knowledge of purchase order processing and related documentation.
• Ability to research pricing, product details, and transactional discrepancies using multiple information sources.
• Effective communication skills for coordinating with internal departments and external vendors.
• Proficiency with standard office equipment and common business software applications.
• Ability to organize records, manage multiple priorities, and meet deadlines consistently.