Contract Administration Manager

Contract Administration Manager

The Contract Administration Manager is responsible for assisting the Estimating Department in contract and bid compliance and execution, including but not limited to supervising the Estimating Administrative Staff.

Responsibilities include:

• Finding projects to bid in all states, counties, municipalities, etc. Ensuring all required paperwork is submitted for upcoming bids
• Updating weekly agenda and submitting to appropriate estimator or division
• Procurement of all bid packets, bid bonds, signatures, and distribution appropriately
• Submitting bids; Quest CDM, Bid X, ACHD Open Gov, Bonfire, Onvia/Demand Star, Zycus, etc and maintaining all bidding information
• Responsible for pre-qualification filings including all appropriate licensing and bonds
• Creating jobs in JDE in preparation for contract input for interlink with HCSS along with producing job files
• Ensuring that all contracts and budgets are entered into JDE via HCSS upload or by hand
• Creating and issuing subcontracts
• Ordering and ensuring that all subcontractors have provided certificates of insurance by maintaining a current database of all information pertaining to each project/contract
• Responsible for the timely printing and distribution of all weekly job listings and monthly contract billing worksheets
• Acting as liaison between the Contracting and Accounting departments providing input and information as necessary for the purpose of job cost accounting and work in process (WIP) forecasting and reporting
• Ensuring proper filing and storage of records
• Assuming other special activities and responsibilities as directed

This job description in no way states or implies that these are the only duties to be performed by this employee. He/she will be required to follow any other instructions and to perform any other work-related duties requested by his/her supervisor.

Minimum Qualifications:

• Bachelor's degree in business or construction management or equivalent work experience
• Extensive knowledge of the bidding process for Federal and State projects
• Knowledge of Prevailing Wage requirements
• Superior organizational and analytical skills
• Must be flexible in hours and days worked. Extended hours necessary at times for completion of projects which include weekends and holidays at times
• Must be able to travel on short notice
• Must pass background check
• Experience supervising others and ensuring deadlines are being met and work is submitted timely and accurately
• Reliability in checking own work to ensure accuracy
• Superior interpersonal skills. Ability to get along with diverse personalities, tactful, mature, flexible
• Attendance must meet the scheduled requirements of the Company
• Proven ability to perform and maintain a positive attitude and work safely

Preferred Qualifications:

• Proficiency with project management and estimating software such as JDE, HCSS, and other relevant platforms
• Strong written and verbal communication skills for effective collaboration across departments
• Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail
• Experience working with public agencies and understanding of government contracting regulations

Knife River is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.

Knife River-Mountain Region offers Paid Time Off (PTO), a 401(k), as well as COMPANY PAID medical, dental, and vision benefits for employees and their dependents.