Records Associate

Job Description Williams Lea, by RRD is a global business support services company with over 200 years of experience delivering world‑class business solutions. We specialize in skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—particularly within legal, financial, and professional services industries. We are a people‑powered organization with operations in North America, the UK, Europe, and Asia Pacific. Our employees work together to help clients operate more efficiently and effectively, supporting law firms with document production and financial institutions with high‑volume print and digital communications. Position: Records Associate Location: Los Angeles, CA Pay: $25.00 – $27.00 /hr Hours: Monday – Friday, 8:00 am – 5:00 pm or 9:00 am – 6:00 pm Job Responsibilities Follow all established internal Records procedures Create new files and revise existing ones Enter data into the records management database Adhere to document retention policies Label, move, and shelve files Follow up on checked‑out files as needed Process and file incoming records under their respective client matters Participate in ongoing Records projects regularly Coordinate and track scanning projects between Records and other departments Scan documents daily using computer desktop scanners and Adobe PDF Perform PDF quality control, profiling, and saving to the Document Management System Use a handheld barcode scanner to track the location and movement of internal files Retrieve files from internal or external locations as needed for client requests Process inactive and closed files for transfer to off‑site storage Work with offsite storage vendors on retrieval/storage of files via web interface or phone Route and track locked shred bins managed by Records for the firm’s NY office Maintain daily productivity tracking logs of all department activities and projects Research client and matter information in various firm databases as needed Assist with other reasonable Records‑related requests Maintain the highest levels of confidentiality of all firm records and files Qualifications High school diploma or equivalent; college degree preferred Prior legal records and file creation experience required Indexing pleadings required Hard and electronic file transferring required Excellent attention to detail and strong task focus Professional, effective written and oral communication skills Excellent interpersonal and teamwork skills Ability to complete tasks without constant supervision Ability to multi‑task and meet multiple deadlines Intermediate Windows 10 computer skills required Good working skills in Microsoft Word, Excel, and Outlook required LegalKey and IRM experience required Document scanning and Adobe PDF toolset experience preferred Ability to handle sensitive and/or confidential materials required Capacity and willingness to climb short ladders/step stools Must be able to lift up to 50 lbs. and push carts of files on a regular basis Ability to load, push, and unload carts of boxes or files as needed Capable of understanding client inquiries and providing effective responses Additional Information All information will be kept confidential according to EEO guidelines. Williams Lea is committed to equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. The firm is a drug‑free workplace and performs pre‑employment substance abuse testing. All employment offers are contingent upon successful completion of a pre‑employment background and drug screen. Seniority Level Associate Employment Type Full‑time Job Function Administrative Industries Legal Services #J-18808-Ljbffr RR Donnelley