Accounts Payable Specialist I

Job Description

Job Description

Accounts Payable Specialist I

Role Summary

We are seeking a detail-oriented, organized, and motivated Accounts Payable Specialist I to join a collaborative accounting team within a mission-driven healthcare organization.

This position plays an important role in maintaining accurate financial records, processing financial transactions efficiently, and supporting strong internal controls that protect organizational assets.

The ideal candidate is a dependable professional with excellent communication skills, strong attention to detail, and a proactive approach to problem-solving. This is an excellent opportunity to contribute to a supportive accounting department, strengthen your financial expertise, and participate in ongoing process improvements and accounting technology advancements.

Duties and Responsibilities

• Manage and maintain the Accounts Payable (AP) inbox, responding to inquiries promptly and seeking additional assistance when appropriate.

• Respond professionally to vendor inquiries, research discrepancies, and assist in resolving payment-related concerns.

• Collaborate with other Accounts Payable Specialists to support account reconciliations, including identifying and providing documentation for posted transactions.

• Review, organize, and distribute invoices to the appropriate entities and departments in accordance with established guidelines.

• Support weekly check processing by matching checks with corresponding invoices and preparing check stock for printing.

• Identify opportunities to improve accounts payable processes, policies, and operational efficiency, communicating recommendations to the appropriate team members.

• Complete administrative assignments and special projects as needed to support departmental objectives.

• Maintain accurate and organized financial records through daily filing of checks, invoices, and related documentation.

• Assist with vendor account reconciliations to ensure financial information is accurate and discrepancies are addressed.

• Support the use and future implementation of accounting software and financial systems to streamline accounts payable transactions.

• Ensure financial transactions are processed accurately and on time while adhering to internal controls, accounting procedures, and organizational policies.

• Maintain a high standard of professionalism, confidentiality, accuracy, and customer service when interacting with vendors and internal departments.

• Perform additional related responsibilities as assigned.

Required Qualifications:

Education

Candidates must meet one of the following educational qualifications:

• Associate's degree in Accounting or Business Administration.

• Specialized certificate in Accounting.

• One additional year of directly related experience in lieu of an Associate's degree or specialized Accounting certificate.

Professional Experience

• Minimum of 3 years of Accounts Payable experience .

• Basic knowledge of processing vendor invoices and bills for payment.

• Experience supporting financial transactions, vendor inquiries, and accounts payable operations.

Knowledge, Skills, and Abilities

• Strong verbal and written communication skills, with the ability to interact professionally with vendors, colleagues, and other departments.

• Excellent interpersonal skills and a collaborative, team-oriented approach.

• Ability to identify issues, demonstrate resourcefulness, and resolve problems efficiently and accurately.

• Ability to respond professionally and effectively to routine vendor inquiries, departmental questions, and complaints.

• Excellent data entry speed and accuracy, with strong attention to detail.

• Ability to maintain organized financial records and manage multiple responsibilities.

• Commitment to accuracy, accountability, integrity, and responsible financial practices.

• Flexibility to work occasional evening and weekend hours as organizational needs require.

• Willingness and ability to travel to other office facilities when necessary.

Desired Qualifications

The following qualifications and professional strengths are beneficial to success in this role:

• Experience assisting with vendor account reconciliations and researching invoice or payment discrepancies.

• Familiarity with accounting software, financial systems, and electronic accounts payable processes.

• Experience supporting weekly check runs, invoice distribution, and financial documentation.

• Ability to identify opportunities for process improvements and contribute to more efficient accounting operations.

• Strong organizational skills and the ability to prioritize competing responsibilities.

• Adaptability and enthusiasm for learning new accounting technologies, systems, and procedures.

• A proactive, service-oriented mindset and a commitment to continuous professional development.

About the Organization

This opportunity is with a healthcare-focused organization committed to providing high-quality services while maintaining operational excellence and financial accountability.

The organization promotes a positive, inclusive, and collaborative workplace where employees are encouraged to contribute their expertise, develop professionally, and make a meaningful impact.

The workplace culture emphasizes:

• Compassion: Demonstrating empathy, kindness, and a genuine desire to help colleagues, partners, and the individuals served.

• Excellence: Maintaining high standards of integrity, quality, innovation, collaboration, and continuous learning.

• Resourcefulness: Using organizational resources responsibly while applying creativity and practical problem-solving.

• Inclusivity: Creating an environment of respect, belonging, and appreciation for diverse backgrounds, experiences, and perspectives.

• Exceptional Customer Service: Providing welcoming, respectful, responsive, and appreciative service to internal and external partners.

Employees are encouraged to bring forward ideas, embrace professional growth, and contribute to a workplace where teamwork and quality service are valued.

Location and Work Type

Location: San Francisco, California - Hybrid

Work Environment

This position operates primarily in a professional administrative office environment and routinely uses standard office equipment, including computers, telephones, photocopiers, filing cabinets, and fax machines.

If you're interested, please reply to this advertisement or directly email your resume to me at View email address on us.fitly.work or by calling/texting View phone number on us.fitly.work. I strive to reply within 48 hours. Looking forward to connecting with you soon.