Senior Procurement Specialist

Senior Accounting and Procurement Specialist | Interior Design Firm Our client's well-established, award-winning interior design firm, which creates inspiring environments for residential communities throughout the Eastern United States, is growing and seeking a pivotal Senior Accounting and Procurement Specialist. As the Senior Accounting and Procurement Specialist, you'll play a vital role in supporting procurement, office operations, and accounting functions while working alongside a collaborative, creative team. If you're proactive, resourceful, and enjoy being the person everyone can count on, we'd love to hear from you. Key Responsibilities Request quotes and place orders for furnishings, materials, and project-related products Track purchase orders, lead times, shipping schedules, and deliveries to ensure projects remain on schedule Expedite orders and proactively resolve shipping or vendor issues Build and maintain strong relationships with vendors and suppliers Maintain accurate procurement records and purchasing documentation Office Administration Provide administrative support to leadership and the team Assist with client onboarding and general documentation using QuickBooks Online Support daily office operations and ensure a smooth workflow across the team Office management tasks (like coordinating vendor visits, office supply, & snack orders, coordinating office maintenance needs) Accounting Support Assist with purchase orders, expense tracking, and basic bookkeeping functions Coordinate with accounting regarding vendor invoices and payment processing Maintain accurate financial and procurement records Help prepare and review P&L's, balance sheets, coordinate with outside accountant for tax needs Ensure that all sales tax and bills are paid Create invoices and send them out to appropriate part through QuickBooks Support reconciliation of project purchases and related documentation Serve as a professional point of contact for clients, vendors, and suppliers Provide updates regarding orders, deliveries, and project timelines Coordinate follow-ups and help ensure a seamless client experience Qualifications 4+ years of experience in office administration, procurement, operations, or accounting support Experience within interior design, architecture, construction, furniture, or a related industry is preferred Must have strong experience with QuickBooks Online Proficiency in Microsoft Office and/or Google Workspace Strong organizational and multitasking skills with excellent attention to detail Experience with purchasing, order management, and vendor coordination Basic accounting or bookkeeping experience preferred Ability to work independently while supporting a collaborative team Positive, proactive, and solution-oriented mindset #J-18808-Ljbffr