OPERATIONS ADMIN

Objective: The Operations Administration role supports the daily field operation. The role is focused on managing the day-to-day administrative functions such as interaction with field employees and customers, reviewing employees time, requesting field supplies, timekeeping, and scheduling maintenance issues.Key Duties and Responsibilities:Budgets & TimekeepingReview timecards daily for overtime, meal breaksReview overbudget report to make sure all projects are on budgetGenerate 7-day overtime reportUpdate time keeping system with time adjustmentsMonitor daily no-show project alertsAdministration FunctionsCommunicate with field personnel and customers through phone conversations, email and text.Maintains accurate and up-to-date files, records, and documentsUpdate time keeping system:Job/Validation/RestrictionsNew Account/New Account ChecklistBudgetsNo show AlertTrack & log customer facility keysRequest products & suppliesWork with customers on holiday schedules and notify field staff of changesAssist with payday & activitiesOther duties as requiredSchedulingAssist with coordinating coverageCoordinate coverage for call outs & approved absent requestCoordinate coverage for special project workCoordinate new account startupsAssist with work ordersReviewing work orders for completion and follow up on incorrect itemsCreate work ordersTrack & schedule customer inspectionsFollow up with complaints and notify team of any issuesTrack & schedule detail cleaningsUpdate supervisor account list & open account listAssist with on call during afterhours & weekends as neededRequired Skills/Abilities:Bilingual English and Spanish required.Excellent verbal and written communication skills.Excellent interpersonal skills with good negotiation tactics.Proactive and independent with the ability to take initiative.Excellent time management skills with a proven ability to meet deadlines.Strong sense of urgency, problem-solving skills and strong attention to detail.Develop a positive rapport with all staff treating all with dignity and respect.Proficient with Microsoft Office programs.Education and Experience:High School DiplomaMinimum of 2 years in a logistics rolePhysical Requirements:Prolonged periods of sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at timesSchedule:MONDAY THRU FRIDAY (On-call periodically) WEEKENDS VARIES8 AM TO 5:30 PM (VARIES)DOE: $21-$24 hourly rate #J-18808-Ljbffr