Assistant Scheduler

Job Description and Duties

Under the direction of the California State Controller, and with the oversight of the Chief of Staff and/or the Special Advisor, this position will act as a member of the Senior Executive team and directly support the needs of the Controller’s personal office by serving in a confidential capacity in advising and acting as an assistant to the Controller and the Special Advisor. The incumbent, in partnership with the Special Advisor, will assist in strategic decision making, policy development and modification, and evaluating and providing recommendations related to the mission, goals, and objectives of the Controller. This position may be called upon to participate with other executive leaders, business partners, and relevant boards and commissions in support of critical assignments or initiatives related to the needs of the Controller and the interface with constituents, community and business leaders, and elected officials and other dignitaries.

For full list of duties, please review the attached duty statement.

You will find additional information about the job in the .

Working Conditions

This position is located at The Emerald Tower on Capitol Mall, steps from Tower Bridge and is walking distance to the State Capitol. The building offers affordable monthly parking, employee gym access, an amenities center, and a beautiful mid-tower garden terrace. It is conveniently situated only blocks from Old Sacramento, numerous restaurants, a seasonal farmer’s market, and the Crocker Art Museum. Overlooking the Golden 1 Arena and Downtown Commons, the office is accessible from Sacramento Regional Transit’s light rail and bus systems, with convenient access to I-5, I-80, US 50 & US 99.

In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies. 

Special Requirements

A resume is required.

A cover letter is required and a Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions.

Take the required examination here: Manager I

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Five-seven years of progressively responsible experience in a c-suite or executive level office including three years of experience supporting an elected official or constitutional officer

• Demonstrated ability to analyze public policy proposals

• Outstanding written and verbal communication skills with the ability to communicate complex information clearly and succinctly to a range of audiences

• Exceptional organizational judgement, prioritization, and customer service skills

• Experience successfully engaging senior-level executives, Constitutional Officers, Legislators, Cabinet Secretaries, and key stakeholders at all levels

• Experience in collaborating across an enterprise and working in a team environment to achieve organizational goals

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  The statement of qualification (SOQ) should be 1 page, single space, type font type and size, Arial, 12pt. It should have the following:

  1. Contact information;

  2. Concise summary of current experience relevant to the

  advertised position;

  3. Any major achievements; and,

  4. Current and relevent skills in bullet format.

• Other - Cover Letter: 
  

  The Cover letter should be 1 page, single space, and type font and size Arial, 12 pt.

  It shoud contain the following:

  1. Header;

  2. Greeting;

  3. Introduction;

  4. Concise explanation of interest for the position; and

  5. Signature line.