Purchasing Manager

This role works closely with the Project Management, Drafting, Pre-Construction, and Shop teams to ensure accurate, competitive procurement of materials in line with project specifications and schedules. The goal is to streamline the procurement process, relieve Project Manager workload, and strengthen interdepartmental communication, ensuring all materials are approved, competitively sourced, and delivered on time to support shop production and field installation. Job Type: Full-time Responsibilities Arrive at the job site promptly at the required start time and maintain on-site presence and reliability. Ensure that all work meets Kovach's high-quality standards. Strictly adhere to safety protocols, job-site specific requirements, and report injuries and safety concerns to the Supervisor. Communicate effectively—listen well, follow directions, and keep supervisors and teams informed. Motivate yourself for a productive and efficient work ethic, and take initiative to learn and grow in knowledge of Kovach’s scope of work. Proactively identify and report potential problems and help collaborate with the team to find solutions. Promote a team-first environment and ensure the well-being of fellow employees on-site. Collaborate with Project Managers and Drafters to plan and manage material release schedules based on approved submittals, fabrication timelines, and project milestones. Review project specifications to ensure materials meet all technical and aesthetic requirements. Obtain and evaluate competitive pricing from qualified vendors to ensure best value for the company. Confirm all approvals are in place prior to releasing or issuing any purchase orders. Verify all necessary components are included in each PO (extrusions, panels, gaskets, fasteners, anchors, etc.). Coordinate with the Drafting team to ensure material takeoffs align with fabrication drawings and quantities. Track lead times and coordinate release dates to align with shop and field needs. Work closely with the Pre-Construction team to align on suitable vendors for each project, ensuring continuity between estimating and purchasing. Utilize vendors that have already provided quotes through Pre-Con and meet project specifications and performance expectations. Maintain communication with Pre-Con on preferred or approved vendor lists to ensure consistency and compliance across all projects. Support evaluation of new or alternative vendors in collaboration with Pre-Con and Operations to improve pricing and delivery reliability. Partner with the Shop team to ensure material deliveries align with production schedules and installation sequencing. Confirm delivery dates, packaging methods, and staging requirements to avoid delays or re-handling. Leverage in-stock materials that can be applied to active projects to reduce costs and improve efficiency. Track all deliveries and coordinate closely with vendors to ensure on-time and complete shipments. Maintain awareness of current material inventory to minimize duplicate orders and improve material utilization. Prepare, issue, and manage purchase orders for all major materials in accordance with company standards. Maintain a centralized material tracking log that records PO status, vendor confirmations, shipping dates, and delivery milestones. Work with Accounting to resolve discrepancies between invoices and purchase orders. Communicate procurement updates regularly to PMs and Drafting teams. Collaborate with internal departments to continually refine the procurement process and improve cross-departmental communication. Help develop SOPs for purchasing and procurement tracking to ensure consistency, accuracy, and accountability. Participate in weekly project or production meetings to provide updates and identify potential procurement risks. Support lessons-learned initiatives to enhance efficiency and accuracy on future projects. Qualifications 5+ years of purchasing or procurement experience in construction or façade systems (glass, metals, or panels preferred). Strong understanding of curtain wall, storefront, and metal panel system components. Proficiency with Sage, Autodesk Build, and Microsoft Excel. Ability to read and interpret construction drawings, specifications, and submittals. Excellent communication, negotiation, and organization skills. Collaborative mindset and ability to work across multiple departments and deadlines. Key Performance Indicators (KPIs) Procurement Accuracy: Schedule Adherence: 95% of material deliveries meet project schedule requirements. Cost Efficiency: Regular benchmarking and competitive bidding to maintain best-value pricing. Process Compliance: 100% of POs verified against approved submittals and specifications. Interdepartmental Alignment: Positive feedback from PM, Drafting, Pre-Con, and Shop teams regarding coordination and workload reduction. Benefits ESOP 401(k) matching Comprehensive dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Generous paid time off Vision insurance Kovach is an equal opportunity employer that values diversity and inclusivity in its workforce. We invite candidates who are keen to grow, contribute, and be a part of our success story. #J-18808-Ljbffr