Project Management Office (PMO) Administrator

Project Management Administrator

CECO Environmental is a global leader in providing sustainable solutions for industrial air, water, and energy transition. Since 1966, we've been addressing the world's most pressing environmental challenges. Our mission is to protect people, the environment, and industrial equipment, making a tangible impact across industries like renewable energy, semiconductor manufacturing, power generation, and water treatment. As a purpose-driven company, we foster a culture of innovation, collaboration, and integrity, ensuring that every project we undertake creates lasting positive change. At CECO, you'll be part of a growing, dynamic team committed to a cleaner, safer, and more sustainable future.

The Project Management Administrator works with Project Management and project managers to capture, review, format, organize and maintain project documents relating to each order. Tracks project documents from creation through approval to completion; processes and creates end-of-project documentation. Supports procurement function issuing and following up purchase order as well as ensuring the purchasing flows.

Your responsibilities will be:

• Supports and/or sets up and maintains document control using Excel spreadsheets to track projects.
• Formats document control-related documentation and prepares Drawing and Document Transmittals, that include any of the following: drawings, PMI procedures, quality control plans, job specifications and weld procedures, as well as any customer package requests, which are sent to customers and/or to fabrication shop by means designated by contractual terms.
• Monitors approval status of each project. Elevates visibility to document status by providing continuous updates via reporting tools and documentation (dashboards).
• Creates end-of-project final documentation (MDR's) for the company and the customer.
• Performs supplier procurement and receipt activities for aftermarket parts - issue and receive purchase orders through invoicing, including ERP transactions.
• Enters orders and coordinates trade finance instruments, for example bank guarantees.
• Works with the project managers to issue the billing cycles based on the major milestones have achieved. Ensures the projects maintain positive cash flow.

Required qualifications:

• 3+ years of experience in Project Management Office (PMO) Administrator, Project coordination, Project Administration or Administrative Support for Project Managers or cross-functional teams
• Associate or Bachelor's degree in Business, Project Management, or a related field preferred
• Proficiency in Microsoft Access, Excel (tracking, reporting), Word, SharePoint required.
• Microsoft Power Automate experience preferred.
• Prior experience using an ERP system, such as Epicor and Microsoft Dynamics preferred.
• Prior experience using Salesforce
• Experience in Supporting multiple Project Managers, tracking schedules, action items, risks, and deliverables, and preparing reports, dashboards, or status updates
• Excellent organization, prioritization, and communication skills
• Ability to work in a fast-paced, high-volume environment

Licensing or Certifications: Certified Associate in Project Management (CAPM) Nice to Have, Not Required

Travel Requirements (Requirement): No travel required, however it might change in the future.

ADA Requirements This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands This is largely a sedentary role; however, some filing is required. This would require the ability to move files, open filing cabinets and bend or stand as necessary.

Positions in this function typically require typing, sitting, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

• Concentrated mental and/or visual attention. The work involves performing complex tasks to very close accuracy and quality specifications, or a high degree of hand and eye coordination for sustained periods.
• The job is typically performed under comfortable working conditions; any disagreeable elements are generally absent during normal performance of job.
• Compliance with company attendance standards.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

We offer a variety of medical insurance plans, with dental and vision coverage, Employee 401(k), tuition reimbursement, and much more. At CECO, we are committed to a culture where every employee is valued and respected for their unique experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that inspires innovation and brings the best solutions to our customers.

CECO's Commitment to Our People At CECO, our people are at the center of everything we do. Whether you're a professional looking for a career change, an undergraduate student exploring opportunities, or a recent graduate with an advanced degree, you'll find your chance to make a difference with CECO.

About Ceco CECO Environmental is a leading environmentally focused, diversified industrial company whose solutions protect people, the environment, and industrial equipment across the globe, serving a broad landscape of industrial air, industrial water and energy transition markets. We serve these markets and our global customers through our key business segments: Engineered Systems and Industrial Process Solutions. Learn more about CECO by visiting About Us.

Equal Opportunity Employer CECO is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. Accessibility Assistance or Accommodation If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: View email address on click.appcast.io.