Accounts Receivable Coordinator

Accounts Receivable Coordinator

The Accounts Receivable Coordinator oversees the full accounts receivable cycle, including invoicing, payment processing, credit management, and collections. This role ensures accurate and timely recording of customer transactions, maintains customer account information, and supports financial reporting activities in a manufacturing environment. The coordinator works closely with internal teams and customers to resolve billing issues, manage credit risk, and maintain healthy cash flow.

Responsibilities

• Create accurate invoices for customer shipments, investigate billing discrepancies, and communicate with customers to resolve issues and process credits as needed.
• Process and post daily payments to customer accounts by entering information into a ledger or accounting software system, including credit card payments, and prepare and make bank deposits.
• Establish, periodically review, and maintain credit limits for new and existing customers in alignment with corporate directives.
• Develop credit policies, procedures, and guidelines in conjunction with the Corporate Controller's directives.
• Manage credit and collection operations by sending bill reminders and communicating directly with customers via phone, fax, mail, or email to collect on outstanding accounts.
• Initiate formal collection procedures on delinquent accounts, including coordinating with the collection department or third-party collection agencies.
• Advise management on the status of past due accounts and any related issues or risks.
• Generate monthly, quarterly, and annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity, including active accounts, account status, and collection costs.
• Maintain accurate and up-to-date customer file information and applicable account data.
• Perform special research projects and tasks such as reviewing payment trends, creating outstanding invoice reports, running accounts receivable reports, and updating or adding customer profiles in the AR system.
• Complete other related duties as assigned to support the accounting and finance function.

Essential Skills

• Minimum of an associate's degree in accounting.
• 3 to 5 years of on-the-job experience in accounting or an equivalent combination of education and experience.
• Knowledge of accounting practices in a manufacturing environment.
• Experience with accounts receivable processes including invoicing, payment posting, reconciliation, and collections.
• Previous experience working with ERP systems; experience with Syteline is preferred.
• Working knowledge of accounting, database, and other manufacturing software.
• High level of attention to detail in all financial and data entry tasks.
• Strong organizational skills with the ability to manage and prioritize multiple responsibilities.
• Ability to work on multiple priorities under stringent deadlines.
• Strong interpersonal skills for working effectively in a team-oriented environment.
• Intermediate to advanced proficiency in Microsoft Word and Excel, including spreadsheets.
• Strong math skills with the ability to calculate figures and amounts such as discounts, interest, commissions, and proportions, as well as perform addition, subtraction, multiplication, and division.
• Ability to read and interpret documents related to accounting, credit, and collections.
• Ability to write routine reports and business correspondence clearly and professionally.
• Ability to effectively communicate and interact with team members, customers, and suppliers at all organizational levels using tact and diplomacy.
• Successful completion of a 90-day probationary period.

Additional Skills & Qualifications

• Experience working in a manufacturing organization's accounting or finance department.
• Familiarity with credit management and development of credit policies and procedures.
• Comfort working with multiple software systems, including ERP, accounting, and database tools.
• Demonstrated ability to analyze payment trends and accounts receivable data to support decision-making.
• Ability to adapt to changing priorities and take on special projects as needed.

Work Environment

This role is based in an office environment and requires working on-site daily at a port-area location. The position involves regular use of computers, ERP and accounting software, spreadsheets, and standard office equipment. Work is typically performed during standard business hours, with deadlines that may require focused attention and effective time management. The environment is collaborative and team-oriented, with frequent interaction with internal departments, customers, and suppliers. Professional office attire is expected.

Job Type & Location

This is a Contract position based out of Port Clinton, OH.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Port Clinton, OH.

Application Deadline

This position is anticipated to close on Aug 24, 2026.