Associate Registrar

Job Description

Job Description

Job Title:  Associate Registrar                   Department: Registrar

Reports to: Registrar                                  Effective Date: 10/13/26

# of Direct Reports: 0                                 # of People Supported:

Job Description:

The Associate Registrar should be a dynamic, technologically capable individual who serves as part of an office dedicated to providing high quality student, faculty, and alumni services in a fast paced, technologically advanced environment. This exempt position will augment the office’s service offerings on several fronts. The primary function of the Associate Registrar will be to assist the Registrar and subordinate staff with activities related to the management of student records, registration, curriculum management/scheduling, technology platforms, and duties related to staff supervision. The Associate Registrar also supports a variety of academic processes and matters related to degree audit, graduation, and commencement, serving as the team’s systems expert and liaising with Information Technology (IT) on optimizing system functionality. The Associate Registrar is a key member of the office's management team and serves as the Registrar’s representative in their absence and sits on University committees including, but not limited to school-based curricular committees (ex-officio), Data Governance, and Colleague Governance committees.

Supervisory Responsibilities:

• Supplemental supervision (in support of the Registrar) of Student Workers that includes task identification, training, and troubleshooting in the absence of the Registrar

Duties/Responsibilities:

• Assists in the planning, organizing, and implementing of all processes and new initiatives related to technology that touch all functions of the Registrar’s Office and the campus at large: the University’s student information system (Colleague), online student self-service portal (ServiceHub), degree audit, room scheduling (Ad Astra), curriculum management (Watermark), and so forth. 
• Serves as the systems expert within the Registrar team by maintaining a foundational knowledge of all software used by the office; acts as the point person with IT on troubleshooting system issues and explores opportunities for leveraging Colleague and integrated systems for greater efficiency.
• Responsible for coordinating and building all term schedules throughout the academic year and assists with the academic calendars. 
• Prepares and updates Colleague with regard to term setup, course additions/adjustments, and room scheduling. 
• Manages classroom scheduling across the academic year using Ad Astra scheduling software. 
• Creates and maintains degree audits for all academic programs; works with Chairs and Deans to develop and implement new degree audits. 
• Liaises with school-based curriculum committees, Office of Institutional Effectiveness, and Office of the Provost to manage curricular changes (including new and frozen academic programs) and course inventory in Colleague.
• Provides documentation and training of department personnel on use of the degree audit system as needed. 
• Responsible for oversight of graduation related processes (including, but not limited to: application for graduation, list preparation, substitutions/waivers, degree conferral, diploma ordering, event preparation support, etc.) 
• Shares responsibility for the general management of the office to ensure a high quality, efficient, and friendly delivery of in-person and online student services.  
• Maintains a professional and courteous attitude while involved in interpersonal relationships with students, faculty, staff, and the public. 
• Assists with specialized assignments and initiatives and assists the Registrar with other duties as assigned. 
• Collaborates with the Registrar to direct cross training amongst Registrar’s Office Staff.

Required Skills/Abilities: 

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and manage deadlines.
• Proficiency with Microsoft Office Suite or related software; experience with one or more ad hoc reporting applications (i.e., Informer) is a plus.
• Fluency with Ellucian’s Colleague student information system (SIS) and degree audit application, and AdAstra facilities scheduler. Comparable experience with another SIS system (Ellucian Banner, PeopleSoft), room scheduler (EMS, Resource25), and comparable campus support software is acceptable, however, Colleague experience is preferred.
• Thorough knowledge of FERPA guidelines and policy. 
• Ability to evaluate, interpret, and apply complex policies and procedures and translate them into workable business processes that can be applied to technological systems. 

Qualifications:

Education:

Bachelor’s degree

Experience:

Minimum of 5 years’ experience working in a Registrar’s Office in a higher education setting with progressive responsibility

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer. Some projects or tasks may involve physically moving files or student records.  

Salary:   

The annual salary for this position is $66,950.00.

Hours Expectation:

Full-time, 35 hours per week

Work Location:  

Hybrid (Manhattanville Campus and remote) 

Housing:

Housing is not provided.

Benefits: 

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits  

Applications will be reviewed as they are received, and qualified candidates may be invited to interview before the application deadline. We encourage you to apply early, as the position may be filled prior to the closing date. 

Applicants must be legally authorized to work in the United States for the duration of their employment. 

Manhattanville University is an Equal Opportunity Employer.  In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes.  If you are unable to complete this application process, contact Manhattanville Human Resources at View email address on ziprecruiter.com to ask for assistance.