Program Assistant

Program Assistant

This multi-grant funded position supports the implementation and operational success of a variety of grant-funded programs and initiatives through administrative, programmatic, outreach, and logistical support.

Responsibilities may include coordinating meetings and events, supporting community and participant outreach, tracking program activities and grant deliverables, managing supplies and inventory, assisting with data collection and reporting, and transporting supplies and equipment as needed.

The Program Assistant works closely with the Grants team, program staff, clinical teams, and community partners to support effective program operations, community engagement, and achievement of grant objectives.

Program and Administrative Support: Provide administrative support for grant-funded programs and initiatives, including coordinating activities, preparing materials, maintaining records, scheduling meetings, and supporting communication among internal teams, external partners, and community stakeholders.

Grant and Data Management Support: Assist with tracking program activities, grant deliverables, service utilization, referrals, and outcomes. Support data collection, data entry, reporting, and other documentation required for program evaluation, quality improvement, and grant compliance.

Patient and Participant Engagement: Conduct outreach and follow-up communications with patients, participants, and community members, including appointment reminders, engagement calls, referral coordination, and dissemination of program information and resources.

Community Outreach and Event Support: Support community engagement, outreach activities, health promotion events, educational presentations, and partnership meetings. Distribute educational and promotional materials and represent programs in a professional and respectful manner.

Inventory, Supplies, and Logistics Coordination: Coordinate inventory and assist with ordering, tracking, receiving, organizing, storing, and distributing program supplies, equipment, and materials. Monitor stock levels and maintain accurate inventory records to support ongoing program operations.

Operational and Site Support: Provide logistical support for program activities, meetings, outreach events, and community-based services, including setup and breakdown, transportation of supplies and equipment, and coordination of event-related resources.

Collaboration and Communication: Work closely with grants staff, clinical teams, and community partners to support grant-related activities, facilitate communication, and contribute to successful program implementation across multiple initiatives.

Compliance and Professional Standards: Adhere to organizational policies and procedures related to confidentiality, professionalism, safety, infection control, and client-centered service delivery. Other tasks assigned.

Relevant experience may include administrative support, program coordination, community outreach, customer service, healthcare support services, grant-funded program operations, event coordination, inventory management, data tracking, or project support.

Candidates with demonstrated experience coordinating multiple activities, maintaining accurate records, engaging with diverse populations, and supporting program goals in a fast-paced environment are encouraged to apply.

High School Diploma Required

Valid Driver's License Required

Communication Clear, respectful, and professional interaction with clients, colleagues, and community partners.

Problem Solving - Ability to identify issues, evaluate and implement effective solutions.

Adaptability & Teamwork - Ability to work across diverse environments and collaborate with multidisciplinary teams.

Empathy & Cultural Sensitivity: Comfort working with diverse populations, including individuals experiencing homelessness or substance use.

Attention to Detail

Reliability & Accountability: Consistent follow-through on responsibilities and timely reporting of issues.

Salary Min ($) USD $23.00

Salary Max ($) USD $37.00