Work Program & Small Purchases Administrator (Administrator III) - Denver

Job TitleThis position works in the Colorado Department of Transportation's (CDOT's) Division of Transportation Development's (DTD's) Office of Administration.About the PositionThis Work Program and Small Purchases Administrator position is integral to supporting the Division's operational and financial processes. This position is responsible for ensuring that the work program remains current by revising documents as necessary and coordinating budget moves related to the program. This position also develops and generates other reports to track and document the Division's progress.Additionally, this role oversees financial tasks associated with small purchases and travel operations. As the primary purchase and travel cardholder, this position administers these funds and supports both the Out of State Travel and In-State Travel programs, ensuring compliance with CDOT policies. This position plays a key role in the budgeting process, completing transactions through software and ensuring that all administrative tasks meet the required regulations. This position requires a solid understanding of budgeting, financial procedures, and regulatory compliance to ensure the Division functions smoothly and efficiently.Your duties and responsibilities include, but are not limited to, the following :Ensure that the Division's work program is kept current and aligns with the division's operational needs and goals including revising and updating work program documents and coordinating budget adjustments.Support the Division's budgeting process by preparing, submitting, and tracking financial transactions, ensuring alignment with division priorities.Coordinate with project managers, the CDOT Office of Financial Management and Budget (OFMB) and the Business Office on their budget requests.Monitor and analyze budgets to identify possible budget adjustments.Complete budgeting transactions/budget transfers.Generate budget reports.Monitor and analyze program expenditures against defined budgets to ensure that budget is available ensuring that requests align with applicable financial rules and regulations, and subsequently recommend adjustments to the Office Manager.Manage essential reports such as the Accomplishments Report and Amendment Report.Collaborate with program staff to ensure the work program supports the division's objectives.Manage small purchases and travel-related financial activities, ensuring compliance with department policies and procedures including the commercial card program.As the primary purchase and travel cardholder, administer purchase card transactions, ensure that the out-of-state travel and in-state travel processes and procedures are compliant with CDOT policy and ensure that financial transactions are executed properly using current software.Assist staff in adhering to procurement guidelines and ensure all DTD procurement activities adhere to departmental policies.Generate and maintain key reports, ensuring all documentation is accurate, up-to-date, and reflective of the division's operations and compliance with applicable rules, regulations, etc.Collaborate with staff to gather data for regular and ad hoc reports.Provide backup support across the division to ensure operational continuity.Assist with managing contracts, processing consultant invoices and ensuring compliance with federal and state regulations. Aid the Enterprise Program Manager for the Nonattainment Area Air Pollution Mitigation Enterprise (NAAPME) and the Fuels Impact Enterprise (FIE) by assisting with Board activities, including developing Board packets and ensuring all Board documents are accurately archived and publicly available.Other duties as assigned.Work Environment:Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.You will likely work a hybrid schedule with a combination of in-office and remote work.Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsExperience Only:At least 6 years of experience with a primary focus in accounting, business analysis, budget analysis, or finance.OR Education and Experience:A combination of relevant education and experience equal to at least 6 years.Condition of EmploymentMust pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.Preferred Qualifications The exceptional applicant will be an experienced business professional with proven ability or accomplishment in the following:Demonstrated success with the duties listed in the Description of the Job section;Years of State service experience related to the duties of this position;Highest work/personal ethics and integrity;Knowledge of and experience complying with State Fiscal Rules, procurement rules, contracting rules, Generally Accepted Accounting Principles (GAAP), and internal controls;Experience with budgeting, procurement procedures and ensuring regulatory compliance;Experience with SAP or other large ERP systems;Experience tracking and reporting financial data;Strong attention to technical detail and accuracy;Strong interpersonal and relationship-building skills;Excellent customer service skills and experience;Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;Excellent reasoning, investigative, analytical, and problem-solving ability;Excellent organizational skills;Strong time and project management skills, including prioritization;Excellent communication skills, both written and oral including facilitation and presentation skills;Process improvement skills and experience;Ability to work under tight deadlines and be adaptable to changing assignments;Ability to take initiative to solve problems in an innovative manner;Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications and the ability to quickly learn other software systems.Experience with Power BI and Google Apps Script is a plus.