Warehouse Coordinator

Warehouse Coordinator

The Warehouse Coordinator is responsible for coordinating inbound and outbound shipments, optimizing warehouse processes, ensuring inventory accuracy, and maintaining compliance with safety and operational standards. This role requires strong communication, attention to detail, and problem-solving skills to effectively manage logistics, warehouse operations, safety protocols, and customer requirements in a fast-paced environment.

Essential Functions

• Warehouse Operations and Coordination
  • Coordinate cross-dock operations, ensuring timely and efficient movement of goods.
  • Coordinate inbound and outbound shipments, verifying documentation, and ensuring proper handling.
  • Ensure accurate tracking of shipments and inventory using warehouse management systems (WMS) and Transportation Management System (TMS).
  • Monitor and optimize warehouse space utilization to improve efficiency.
  • Implement and enforce standard operating procedures (SOPs) for warehouse functions.
  • Coordinate team members to ensure shipment and receipt of product completed on time.
• Forklift Operations and Material Handling
  • Operate a forklift and other material-handling equipment to load, unload, and move freight safely.
  • Ensure proper stacking, storage, and transportation of goods within the warehouse.
  • Perform routine inspections and coordinate maintenance on forklifts to ensure operational safety.
  • Assist in training warehouse staff in forklift safety and best practices.
• Logistics and Inventory Management
  • Work closely with carriers, drivers, and third-party logistics (3PL) partners to streamline freight movement.
  • Assist with tracking and reporting inventory levels, ensuring minimal discrepancies.
  • Assist with inventory audits, cycle counts, and reconciliation of stock.
• Safety and Compliance
  • Assist in ensuring adherence to OSHA and company safety guidelines to prevent workplace incidents within area of responsibility.
  • Maintain a clean and organized work environment.
  • Ensure the proper handling and storage of goods, ensuring compliance with customer and industry standards.
  • Coordinate cross dock team safety meetings.
• Team Leadership and Communication
  • Supervise warehouse associates, assign tasks, and provide training as needed.
  • Foster a culture of safety, teamwork, and continuous improvement.
  • Serve as the main point of contact for internal departments and external partners regarding warehousing and cross docking activities.
• Documentation and File Maintenance
  • Maintain accurate and up-to-date documentation of warehouse and cross-dock operations, including shipment logs, inventory records, import/export records, and compliance forms.
  • Ensure all required documents are completed in a timely manner and are properly filed for easy retrieval.
  • Review and verify shipping and receiving documents to ensure accuracy and completeness.
  • Assist in generating reports related to inventory, shipments, and operational performance.
• Other Duties
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Skills and Competencies

• Teamwork
• Attention to Detail
• Time Management
• Strong Communication Skills
• Problem Solving
• Organizational Skills
• Data and Systems Management

Desired Education & Experience

• High School Diploma or Equivalent
• 2+ years of warehouse coordination experience, preferably in cross-dock or logistics operations.
• Strong understanding of warehouse procedures, shipping, receiving, and inventory management.
• Certified forklift operator or ability to obtain certification.
• Proficiency in warehouse management systems (WMS), Adobe Acrobat, and Microsoft Office Suite, preferred.
• Experience with cross-border logistics and customs procedures, preferred.
• Familiarity with OSHA requirements, preferred
• Familiarity with Six Sigma and Lean Management Principles, preferred.
• Excellent communication, organizational, and problem-solving skills.
• Ability to lift 30 lbs. and work in a physically demanding environment when needed.
• Bilingual (English/Spanish) preferred due to cross-border operations.

Supervisory Responsibility

This position manages all employees of the department and is responsible for the performance management and hiring of the employees within that department.

Work Environment

This position is in a Warehouse Environment.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday.

This position may periodically require long hours and weekend work.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Ability to lift and move heavy materials (up to 30 lbs.) on a regular basis.

Prolonged periods of standing, walking, bending, and kneeling during warehouse operations.

Must be able to operate a forklift and other warehouse equipment safely.

Frequent lifting, pushing, pulling, and carrying of products in the warehouse environment.

Ability to work in non-climate-controlled environments and adjust to varying warehouse conditions (e.g., temperature changes, noise levels).

Comfortable working in a fast-paced, physically demanding environment.

Ability to identify and distinguish colors, see at a distance and close range with or without corrective lenses.

Legal Requirements

Authorized to work in the United States.

Benefits

Competitive salary based on experience.

Comprehensive health, dental, and vision insurance.

Health Savings Account or Flexible Savings Account

401(k) retirement plan with company match.

Paid time off (PTO) and holidays.

Company paid Life Insurance

Company paid Short Term Disability

Opportunities for professional development and growth.

Equal Opportunity Employer

Optech Enterprise Solutions, LP is an Equal Opportunity Employer and complies with all federal, state, and local employment laws. We are committed to creating an inclusive workplace where all employees feel valued and respected.

Note: This Job Description may not describe all of the job responsibilities and standards assigned to this position.