Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant LHH Recruitment Solutions is seeking a highly organized and detail-oriented Executive Administrative Assistant for a temporary assignment based in La Jolla, San Diego. This role supports senior leadership and plays a critical part in ensuring smooth day-to-day operations. The ideal candidate is proactive, polished, and capable of managing multiple priorities in a fast-paced environment. Key responsibilities include managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will serve as a point of contact between executives, internal teams, and external stakeholders, ensuring clear and professional communication at all times. Additional duties may include event coordination, expense reporting, and general administrative support.

Job Duties:

• Manage and maintain complex executive calendars, including scheduling meetings and appointments
• Coordinate domestic and international travel arrangements, including itineraries and accommodations
• Prepare reports, presentations, and correspondence with a high level of accuracy
• Serve as a liaison between executives, internal teams, and external stakeholders
• Handle confidential information with discretion and professionalism
• Organize and coordinate meetings, including preparing agendas and taking meeting notes
• Assist with expense reports and basic bookkeeping tasks
• Support event planning and coordination as needed
• Provide general administrative support to ensure smooth daily operations

Qualifications:

• 2-3+ years of experience supporting executives or senior leadership
• Strong proficiency in Microsoft Office Suite and Google Workspace
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and strong interpersonal skills
• Ability to handle sensitive and confidential information

Position Details:

• Onsite role
• Contract/contract to hire role
• Compensation: $30.00-$33.00 per hour DOE
• Located in La Jolla, San Diego
• Full-time, Monday-Friday 8:00am-5:00pm PST

If you meet the qualifications and are interested in this opportunity, please apply now we are conducting interviews immediately!