Departmental Buyer

Departmental Buyer

Hiring Department: Applied Research Laboratories

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: PICKLE RESEARCH CAMPUS

Purpose

Process purchase request in a research & development environment; develop sources of supply, secure bids, and award orders. Locate products/services, provide pricing, maintain status database, resolve difficulties and provide guidance for best method to effect a purchase order.

Responsibilities

• Secure bids via telephone and email, award, and make award recommendations.
• Develop sources of supply.
• Prepare necessary documentation complying with UT and federal regulations to effect a Purchase Order. (Including but not limited to maintaining the ProCard files, posting information to the Procard Transaction Log as issued by UT Office of Accounting to track charges and assist in voucher preparation.)
• Prepares, submits, and reconciles Procard as required by the UT Accounting Office.
• Assist in locating products and services required to meet contractual requirements.
• Provides pricing for contract cost estimates and planning.
• Provide advance planning and guidance concerning approvals and procedures.
• Ensures database provides accurate and current order information.
• Responsible for data entry, retrieval, and use of information from the ARL:UT IRIS database as well as the UT DEFINE/POINT PLUS System.
• Provide back-up support to one or more purchasers within the Purchasing Office via meetings, telephone, database (Tickler), or email.
• Regular rotating assignments and/or other special projects at the direction of the Senior Departmental Buyer or Office Manager.
• Other related functions as assigned.

Required Qualifications

• Bachelor's degree.
• One year demonstrated ability in purchasing, including source selection, taking bids and awarding orders or making award recommendations.
• Recent strong computer skills in MS Office, Adobe Acrobat and use of internet for purchasing and related functions.
• Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member and effectively communicate with many groups of clients.
• Able to work under pressure and accept supervision.
• Regular and punctual attendance.
• Experience providing successful customer service in person and by phone.
• Ability to communicate effectively with various internal and external customers.
• Demonstrated problem-solving skills.
• Ability to work efficiently and flexibly in a fast paced environment.
• Outstanding organizational and time-management skills.
• Strong computer skills in MS Office, Excel, Adobe Acrobat and use of internet.
• Must have or be able to obtain a Certified Texas Contract Developer (CTCD) certificate within twelve (12) months of employment date.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree in Business.
• More than one year as a full time purchaser.
• Preferred applicant would be a Certified Texas Contract Developer (CTCD) and Certified Texas Contract Manager (CTCM).
• Preferred applicant would have more than one year experience with UT, State of Texas, DoD, City Government, or research and development procurement.
• Knowledgeable in procurement procedures (competitive procurement, value analysis, source selection, and negotiating techniques).
• Minimum 5 years experience with MS Office, Adobe Acrobat, and Internet.
• Experience soliciting and making awards to Historically Underutilized Business (HUB) concerns; maintaining data on small and veteran-owned business concerns.
• Working knowledge of Export Control regulations.

Salary Range

$48,000-$54,000+/negotiable depending on qualifications.

Working Conditions

• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Some weekend, evening and holiday work
• Possible interstate/intrastate travel

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest