Clinical Services Specialist

Job Summary The Cinema Studies department is encouraging applications for the Cinema Services Specialist position. The purpose of this academic services professional position is to support the development, implementation, coordination, and supervision of the goals, objectives, and activities associated with the Department of Cinema Studies & Moving Image Arts (CINE), as well as responsibility for providing needed promotional materials for the department and programs. Key Responsibilities include operational support, student employee and temp staff supervision, departmental website and social media oversight, faculty/student resource as a specialist in established operational and technical practices, operational workflow creation and implementation, as well as other needs that may arise to support program managers and faculty. We are an Equal Opportunity Employer and comply with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. What We Are The Department of Cinema Studies & Moving Image Arts (CINE) seeks to integrate the critical, historical and theoretical study of cinema, media and the visual arts, with artistic and commercial practices. Our department offers the academic degrees BA, and BA/MA in critical film studies, and BA, BFA, and MFA degrees in film and video arts. All of our students in the critical and production tracks complete a number of critical studies requirements including cinema history, film analysis, film theory, genres, documentary practices, directors, national and regional cinemas, and other history and theory classes. These courses are coordinated with filmmaking and critical studies majors sharing their different expertise to deepen understanding of the subject. What Your Key Responsibilities Will Be Department Front-End Support Implement support procedures to meet the Cinema Studies & Moving Image Arts department goals and objectives. The primary purpose is to ensure that the department’s objectives are realized through support in multiple paths, from the website design to daily operations. Coordinate with CINE faculty and staff to ensure objectives are accomplished and material needs are met through creative problem solving and resource utilization, with an eye towards process improvement. Support for current and prospective CINE students, directing to resources and assisting with inquiries or technical issues. Organizes the daily activities of the front office. Maintains department list serves, publishes office hours, and maintains faculty and student mailboxes. Provides information about the department to faculty, students, alumni, and visitors. Provides clerical support to department administrators, faculty, and staff with word processing, spreadsheets, design and creation of office procedures, forms and records tracking systems, and copying. Designs, maintains, reorganizes (when needed) and supports webpages, often in consultation with faculty leadership and CINE staff. Creates links to external community websites, campus resources, and CINE events when appropriate. Uses best judgment to independently improve and maintain the website, including assisting other staff members who may need adjustments to other parts of the site they hold responsibility over. Event, examination, and special-program coordinator for the department Coordinate departmental activities and events, including working with cross-campus offices and room availability software. Manage events and special opportunities within the department. Schedule departmentally controlled spaces for special events. Plan and coordinate the department’s commencement ceremonies. Academic Program Support Outreach Provide tours to prospective students and families interested in studying film, film production, and all programs offered by the department of Cinema Studies & Moving Image Arts. Plan publicity and marketing materials related to undergraduate program events. Handle external community communications, outreach to prospective students, alumni relations, and a quarterly newsletter. Create event flyers and distribute through physical and digital means. Creatively edit CINE promotional materials using available software and request access to additional software when needed. Ensure departmental outreach goals are met for all programs, events, courses, and other needs as they arise, including publishing to social media accounts owned by CINE. Collaborate with faculty and staff for outreach initiatives related to department events (visiting artists, commencement, IFS special events, CINE sponsored events, etc.). Undergraduate Program Assistance Oversee the BFA application process, intake of applications, dissemination to BFA committee, and communication to applicants and advisors’ entry or denial into the degree program. Communicate when departmentally controlled spaces are occupied. Work with Colorado film festivals to connect with CINE students when possible. Assist in undergraduate enrollment including access to scheduling system. Expand program resources by collecting, interpreting and reporting data to evaluate undergraduate majors, student credit hours, and funding processes and awards. Alumni Relations Catalog alumni contact information, request updates, send alumni newsletters, and act as a liaison with CINE alumni social media accounts. Research and analyze alumni success, publishing results periodically. Internship Coordination Work with faculty leadership to cultivate relationships with business partners, non-profits and arts institutions to increase the number of CINE sponsored internships. Improve the internship program while adhering to CU system guidelines. Enroll students into independent study, internships, or other programs requiring overrides, following proper procedures and maintaining confidentiality of student information as prescribed by law. Job Placement Connect employers with CINE students (current and alumni). Cultivate robust industry and community relationships for CINE, tracking progress and experiences. Student Staff Supervisor This role is supervisory in nature and oversees main office student employees, including schedules, training, methods of operation, timesheet approvals, policies, costs, and progress monitoring for position changes or performance improvements. Student front-office staff assist in projects across the department including engagement, outreach, technical support, clerical support, depositing cash receipts, maintaining the public phone line and public email inbox. Selects and onboards front-office student staff. Ensures student employees stay on task and engaged. Works with HR to set up student employee appointments and resolve payroll issues. Performs necessary disciplinary actions, if needed. Works with Business & Finance Manager to ensure the anticipated student employment schedule meets departmental budget goals. Department Operational Support This position seeks to improve efficiency and recommends process modifications and improvements based on analysis of operations. This requires continuous development of new perspectives and skills to improve processes. This position will take on projects independently that address department operation needs, including the physical maintenance of staff/faculty offices and shared spaces, by serving as: OIT and Phone Liaison Parking liaison Key/Room-access liaison Departmental building proctor contact, submitting issues with facilities management. Digital and Analog Projection To provide support to department courses and programs, this position will be asked to act as projectionist for some scheduled events and/or screenings. Operation of analog systems, including 16mm and 35mm projection, handling of films and equipment to ensure good presentation and care for the prints. Operations of digital projection systems, including DCP management and occasional creation. Includes operation and troubleshooting of Crestron systems in classrooms. Projection for events and courses may require some weekend and/or evening work hours. Tech support for faculty related to classroom projection and on-call times when screenings occur. What You Should Know This is an onsite position, with potential hybrid opportunity. Work schedule varies; mostly 9-5 but may require nights or weekends for special events. Candidates who meet minimum qualifications and are interested in film and AV industry are encouraged to apply. We value curiosity and enthusiasm and can teach the technical aspects to eager candidates. What We Can Offer The annual salary for this position is $58,000-$60,000. Relocation assistance may be available. Benefits At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program. Be Statements Be creative. Be visionary. Be Boulder. What We Require Bachelor's degree from an accredited institution in a field related to the job duties. 1+ year of professional experience in an occupational field related to the work assigned to the position. 1+ year of experience communicating on behalf of an organization with the public in an outreach capacity. What You Will Need Ability to work independently and take responsibility for initiating and completing tasks. Ability to communicate effectively both orally and in writing with a variety of professionals, administrators, and students. Outgoing, confident, and professional demeanor. Demonstrated ability to work effectively in a team and in collaborative work situations. Potential to assume a leadership role. Proficient computer knowledge and skills with Adobe Acrobat and MS Office applications, particularly Outlook, Word, Excel, and PowerPoint. Experience and knowledge related to film/video production. Proficient with graphic design applications, particularly from the Adobe CC Suite (Premiere, Photoshop, InDesign, etc.). Successful experience with social media and web outreach initiatives using platforms such as Facebook, TikTok, Instagram, and web design platforms. Demonstrated ability to competently operate projection systems, particularly 35mm film projectors, or the ability to learn to operate them. Basic understanding of DCP transcode procedures and ingesting workflows, or the ability to learn how to use them. What We Would Like You to Have 3+ years of professional experience in cinema, media, or visual arts in higher education or a related field. 1+ years of experience with digital and analog projection systems (including DCP, 16mm and 35mm), or comparable AV experience in a fast-paced environment. Special Instructions To apply, please submit the following materials: A current resume. Optional: A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. We may request references at a later time. Please apply by July 26, 2026 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through the CU Boulder Jobs. In compliance with the Colorado Job Application Fairness Act, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Posting Contact Information Posting Contact Name: Boulder Campus Human Resources Posting Contact Email: View email address on click.appcast.io #J-18808-Ljbffr