A/P Specialist

A/P Specialist

The A/P Specialist is responsible for ensuring invoices are paid correctly and on time. They will verify accuracy of invoices, communicate with internal and external customers and perform administrative or clerical duties.

Activities include:

1. Process invoices and credit memos through data entry and through automated invoicing system.
2. Verify accuracy of invoices and credit memos by reviewing quantities, prices, general ledger and sales tax coding, and appropriate approvals.
3. Research and resolve invoicing discrepancies in automated invoicing system. Communicate with vendors and purchasing personnel to resolve discrepancies promptly.
4. Monitor open purchase orders in SAP
5. Code non-purchase order invoices and credit card transactions
6. Create FI invoices to record sales of miscellaneous, non-inventoried items.
7. Provide backup for other staff members.
8. Assist with month-end closing by preparing journal entries and key figures.
9. Perform administrative or clerical duties including filing, copying, etc. as well as willing to make improvements in your area of responsibility.
10. Assume personal responsibility to ensure a safe and healthy workplace for everyone. Adhere to all safety policies and procedures. Incorporate safety and health in all jobs and tasks. Participate in SRMP (Safety Mgmt.).
11. Adhere to Quality work practices, follow GMP's, maintain sanitary conditions and ensure accuracy is maintained.
12. Ensure regulatory compliance within GAAP and maintain fiduciary responsibility.
13. Perform other Administrative Accounting duties of a similar nature or level.

Qualifications:

Education: Higher education, such as Associate or Bachelor's degree, or equivalent experience preferred.

Experience: Demonstrate ability to make process improvements, personal development, and highly organized in filing, spreadsheets, and data tracking.

Other Skills and Abilities:

• Demonstrated aptitude for effective, efficient, and innovative use of IS technologies. Ability to maintain integrity of current Microsoft Word, Excel, etc. documents.
• Highly developed analytical and problem-solving skills.
• Excellent communication skills
• Organized, detail-oriented and able to work efficiently with minimal supervision.
• Understand processes with goal of making improvements.
• Accounting experience a plus
• SAP experience preferred.