Executive Administrative Assistant

Benefits:

401(k)

Health insurance

Paid time off

401(k) matching

Competitive salary

About the Role:

We are seeking a proactive and highly organized Executive Administrative Assistant to provide dedicated support to company leadership. This is a key role for someone who enjoys working autonomously, managing priorities independently, and serving as a reliable right hand to the executive team. You will handle calendar management, professional communications, data organization (including QuickBooks), client interactions, and confidential information with discretion. The position offers variety, direct impact on daily operations, and the opportunity to contribute to a stable, growing company that values professionalism and brand integrity.

Key Responsibilities:

Draft, proofread, and format emails, letters, documents, and other written materials so they consistently uphold the company’s professional brand identity and tone.

Perform accurate data entry and maintain organized records using Microsoft Excel, Google Sheets, QuickBooks, and related tools.

Handle confidential client information, financial records, and sensitive company data responsibly and securely.

Provide strong administrative and customer service support to clients, personnel, and management, facilitating smooth communication and collaboration.

Prepare reports, presentations, and meeting materials as needed.

Maintain efficient office procedures, organize files and systems, and support general office operations.

Anticipate needs, prioritize tasks, and make sound independent decisions that keep leadership focused and operations running smoothly.

Resolve conflicts and ensure deadlines are consistently met.

Required Qualifications:

Strong decision-making skills with the proven ability to work autonomously and manage specific tasks and priorities independently.

Excellent communication and collaboration skills to effectively support personnel, management, and clients.

Outstanding organizational skills to maintain order, manage schedules, and ensure executives attend appointments and meet all deadlines.

Superior writing skills to craft clear, professional emails, letters, and documents that uphold brand identity.

Hands-on familiarity with data entry software such as Microsoft Excel, Google Sheets, or FileMaker.

Proficiency with QuickBooks (Desktop and Online) for data entry, report generation, client file organization, and supporting bookkeeping workflows.

High proficiency in office software, including the full Microsoft Office Suite and Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).

Solid knowledge of general office procedures and equipment.

Strong familiarity with customer service principles and a client-focused mindset.

Unwavering ability to handle confidential information responsibly and with discretion.

Preferred Qualifications:

Minimum 5 years of administrative or executive assistant experience, ideally in a professional services, accounting/bookkeeping, legal, or small-business environment.

Associate’s or bachelor’s degree in business administration, office management, or a related field.

Some familiarity with legal documents, basic contracts, business entity formation (LLC or corporation filings), or administrative experience in a legal or professional services setting.

Experience with client management tools or project/task management platforms (e.g., ClickUp).

Comfort working in a growing but established company where roles can evolve.

About Us:

We are a well-established bookkeeping and management services company with over 25 years of experience serving small businesses in Southern Nevada. Our team delivers professional financial management, operational support, and client-focused services with a strong commitment to accuracy, confidentiality, and clear communication. We take pride in our long track record while continuing to grow and improve the way we support our clients and team.