Accounts Receivable Clerk

Role Overview

The Accounts Receivable Clerk supports and directly contributes to the accounting and finance activities for Western Shelter, CrewBoss and other business lines. The position is accountable for creating invoices and credit memos, issuing them to customers by all required means, and updating customer files. Reports to the Controller.

Responsibilities

• Billing and Accounts Receivable:
• Prepare daily invoices for customers and enter invoices into customer invoicing web sites
• Process credit memos as needed
• Apply daily cash receipts to customer files and deposit schedules
• Monitor AR aging, make calls to customers to ensure proper billing and timely payment, prepare and send notice letters as required
• Process monthly finance charges
• Prepare and send monthly statements
• File records electronically as needed
• Support needs for annual audit and recurring collateral exams
• Obtain key measurables as assigned.
  • DSO, Past due balances, Average days to collect, Average days delinquent
  • Timely and accurate management of customer deposits
  • Maintenance and accuracy of assigned account reconciliations
• General Administrative
• Answer and direct phone calls to the company direct line
• Backup for other receptionist duties
• Provide administrative support to executive management teams as needed
• Maintains front office cleanliness and organization
• Responsible for daily and/or ongoing maintenance of front office equipment
• Other duties as assigned

Key Attributes

• Exceptional analytical skills to sift through high volumes of data and information
• Ability to be adaptable and flexible to changing workplace priorities
• Ability to prioritize and accomplish tasks in a fast-paced environment
• Excellent verbal and written communication skills
• Positive demeanor and excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Must demonstrate initiative; Ability to work independently

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Ability to lift, up to 15 pounds at times
• Engaging in repetitive movements of wrists, hands, and fingers - typing and/or writing
• Working with screens at close visual range (i.e. preparing and analyzing data and figures, transcription, extensive reading)

Qualifications

• 2-year degree in accounting or comparable work experience
• Proficient with mainstream desktop applications and current office technology
• Experience with a comprehensive ERP strongly preferred