Executive Assistant to CEO

Job Description

Job Description

Executive Assistant to the CEO

Location: Sacramento, CA
Schedule: Full-time, onsite
Pay: $22.00–$26.00 per hour

Total Secure Technology is hiring an experienced Executive Assistant to help our CEO remain focused, prepared, and on schedule while supporting the company’s marketing and sales efforts.

The top priority of this role is protecting the CEO’s time and attention. You will own the CEO’s calendar, inbox, reminders, meeting preparation, and follow-through. Success means creating uninterrupted time for high-priority work while ensuring critical emails, meetings, deadlines, events, and commitments are never overlooked.

1. Executive Support

• Actively manage the CEO’s calendar, inbox, priorities, and daily schedule.
• Protect head-down focus time while ensuring the CEO is prepared and on time for every meeting.
• Identify critical emails and follow up until they are addressed.
• Provide clear and timely reminders about deadlines, meetings, events, and outstanding commitments.
• Prepare meeting materials, document notes, and track action items through completion.
• Anticipate scheduling conflicts, missing information, and other potential issues before they become problems.
• Communicate professionally with employees, clients, vendors, and business partners.

2. Marketing and Sales Support

• Assist with creating and distributing marketing materials, email campaigns, social media content, and company communications.
• Coordinate marketing activities and help track projects, deadlines, and follow-up items.
• Support the sales team by scheduling client meetings, preparing proposals, and maintaining customer records.
• Assist with lead tracking, CRM updates, and prospect follow-up.
• Support internal marketing, employee engagement, and company-sponsored events.

3. Administrative, Finance, and HR Support

• Provide general administrative and operational support, including document preparation, record organization, research, and travel coordination.
• Assist with bookkeeping in QuickBooks Online, including AP/AR, expense processing, reconciliations, and month-end support.
• Support employee onboarding, offboarding, and other HR administrative processes.
• Create and maintain standard operating procedures so recurring processes are clear and repeatable.
• Handle sensitive company, employee, and client information with professionalism and discretion.

What We’re Looking For

• Previous executive assistant or administrative support experience.
• Excellent communication, organization, and follow-through.
• Strong calendar, inbox, and deadline-management skills.
• Confidence providing clear, consistent, and respectful reminders.
• Ability to anticipate needs, manage up, and take ownership without waiting for instructions.
• Experience supporting marketing or sales activities.
• Strong attention to detail and the ability to manage changing priorities.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• QuickBooks Online and CRM experience are preferred.

Benefits and Perks

• 401(k) plan
• Health, dental, and vision insurance
• Cell phone use reimbursement
• Company-sponsored events

\nCompany Description

Total Secure Technology is a Sacramento-based Managed Services Provider (MSP) and cybersecurity partner serving small and midsize businesses with 25 to 250 users throughout the greater Sacramento area.

We help local businesses operate more securely and efficiently through dependable IT support, cybersecurity, cloud solutions, and strategic technology guidance. Our team is committed to building long-term client relationships through responsive service, clear communication, and a true partnership approach.

Guided by our core values of Security, Innovation, Excellence, Community, and Fun, we are looking for professionals who take ownership, value teamwork, and are passionate about creating an exceptional client experience.

Company Description

Total Secure Technology is a Sacramento-based Managed Services Provider (MSP) and cybersecurity partner serving small and midsize businesses with 25 to 250 users throughout the greater Sacramento area.\r\n\r\nWe help local businesses operate more securely and efficiently through dependable IT support, cybersecurity, cloud solutions, and strategic technology guidance. Our team is committed to building long-term client relationships through responsive service, clear communication, and a true partnership approach.\r\n\r\nGuided by our core values of Security, Innovation, Excellence, Community, and Fun, we are looking for professionals who take ownership, value teamwork, and are passionate about creating an exceptional client experience.