Director of Facilities

Primary Purpose: Working independently and collaboratively, the Director of Facilities is responsible for planning, directing, and leading the district's facilities team in alignment with the district's mission, vision, and values. Provides District and community leadership in ensuring that District facilities and plans meet the needs of staff, students, and the expectations of stakeholders. Programs, plans, and develops the operations of the district's physical plan to meet present and future needs; investigates, recommends, and manages the Capital Improvement Plan (CIP) of the district.

Experience:

Any combination of experience and training that would provide the required knowledge and abilities is appropriate. A representative way to obtain the required knowledge and abilities would be:

• Bachelor's Degree or experience and equivalent training.
• Three to five years of successful administrative or supervisory experience including organizing and directing a diverse crew of skilled and semi-skilled employees.
• Experience in building construction, job estimating, engineering, landscaping requirements, interpretation of plans, or equivalent experience in maintenance and grounds care.
• Familiarity of practices of building trades.
• Oregon Fingerprinting and Criminal Background Check clearance
• Valid Class C Driver's License and evidence of insurability

Qualifications:

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employees or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of school district, state, federal, county, and local agency (DEQ, EPA, OSHA, etc.) regulations pertaining to building maintenance and custodial services.
• Technical knowledge of HVAC, electrical, roof, security, and fire/life/safety systems.
• Thorough knowledge of safety and accident prevention measures.
• Ability to review plans and make recommendations of a structural, mechanical, maintenance, and operational nature.
• Ability to develop and implement budgets and work schedules.
• Ability to prepare written specifications for bidding.
• Intermediate to advanced technological skills, Google Suite applications, facility and work order scheduling software experience preferred.
• Demonstrated ability to establish and maintain high profile, influential, and collaborative working relationships across teams, functions and layers with District staff, public officials, vendors, and the general public including situations that may require conflict resolution.
• Self-starter with proven analytical and problem-solving skills.
• Ability to exercise confidentiality, tact, diplomacy, and independent judgment in performance of duties.
• Excellent leadership skills as demonstrated by attendance, work ethic, and job performance.
• Ability to communicate effectively and professionally, both orally and in writing, in meetings, e-mail, one-on-one, presentations, and ability to work collaboratively in teams.
• Knowledge of principles and practices of work coordination and simplification and ability to develop and implement work schedules.
• Strong conflict resolution skills and demonstrated ability and competency to work with a diverse population of clients and coworkers of all ages.
• Ability to think strategically, proven analytical and problem solving skills, and ability to develop both short term and long term plans to meet an objective.
• Exceptional interpersonal skills in leading, motivating, coaching, and developing staff with ability to exercise confidentiality, tact, diplomacy, and independent judgment in performance of duties.
• Ability to work independently, prioritizing tasks to meet deadlines while maintaining a high degree of accuracy, organization, and attention to detail.
• Ability to produce accurate work in a sometimes stressful environment with frequent deadlines. Ability to remain focused and calm in chaotic situations. Ability to develop and maintain procedural systems and controls on computerized and manual systems.

Skills, Knowledge, and/or Abilities Required:

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Understanding of basic bookkeeping principles necessary to maintain records and filing systems including alphabetical, numerical, and chronological is strongly preferred.
• If multi-lingual or bi-lingual, must be willing and ready to utilize skills when working with staff, students, community members and/or guardians.

Mathematical Skills

• Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages.
• Ability to apply concepts of basic algebra.

Computer Skills

• The job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Major Responsibilities and Essential Duties:

• Directs the activities of the Maintenance Department, including facilities, equipment purchases, grounds, preventative maintenance, and capital improvement projects.
• Develops and implements departmental service policies and staffing models.
• Selects, hires, trains, terminates, and evaluates maintenance and grounds personnel.
• Develops both long-range and short-range plans to meet the districts requirements for all maintenance areas including maintenance, capital improvements, and custodial departments
• Establishes and monitors maintenance priorities including systematic preventative maintenance programs for structures including their mechanical systems; maintains deferred maintenance list and coordinates planning effort to complete deferred maintenance projects.
• Oversees capital construction including directing and supervising the development of building specifications by coordinating the efforts, activities, and requirements of educators, architects, engineers, and contractors to ensure that buildings will facilitate educational programs, be flexible to change in programs, and achieve an optimum balance between quality of construction and costs.
• Directs the District's resource conservation program and implements cost efficient modifications.
• Determines and establishes detailed specifications pertaining to supplies, materials, equipment, and local contract work.
• In conjunction with the Managing Operations Officer, develops the budget for maintenance, grounds, security, and custodial supplies and equipment and yearly project priorities.
• Controls expenditures in assigned budget areas.
• Exercises independent judgment with regard to public contracts, property rights, complaints, and coordination of crews of skilled and semi-skilled employees assigned to working on district property.
• Provides leadership in planning activities related to the professional development of district staff in the areas of maintenance, and safety awareness.
• Directly works with staff in the field in resolving maintenance issues and evaluating employees' abilities to identify and resolve maintenance issues.
• Inspects all district buildings and grounds on a regular basis to determine that high standards of workmanship, cleanliness, safety, and security are maintained.
• Meets regularly with building administrators and others to determine district facility requirements.
• Works collaboratively with city, county, state, and federal agencies on regional planning issues.
• Works collaboratively within the district and with other local governmental agencies for future District sites and building.
• Attends building, district, or school board meetings, as required.
• Keeps abreast of changes with federal, state, and local requirements for facilities and grounds and creates and/or updates any plans/programs as needed to keep in compliance, such as the integrated pest management plan and healthy and safe schools' plan.
• Serves as the emergency contact for facilities issues, security, weather, natural disasters, or other environmental emergencies and responds to security and emergencies during the day, night, and weekends as needed.
• Perform other duties, as assigned.

Supervisory Responsibilities: This position supervises the maintenance team, grounds team, and office staff.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including district issued computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting


Physical: Reaching/handling/manual dexterity, talking/hearing conversations, near visual acuity/visual accommodation. Moderate degree of physical stamina and ability to occasionally lift up to 50 pounds. Frequent walking, bending, reaching, twisting, and prolonged periods of standing. Exposure to noise, heat, cold, hot, and cold surfaces, and sharp and moving equipment.

Motion: Repetitive hand motions; frequent keyboarding and use of mouse

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Mental Demands: May work prolonged or irregular hours. Work with frequent interruptions; maintain emotional control under stress; work independently, understand, and carry out oral and written instructions.


This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.